Document Controller at Aecom USA

Mumbai City, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

28 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Management Systems, Microsoft Office Suite, Excel, Filing, Cataloging, Data Distribution Systems, Quality Standards, Record-Keeping Procedures, Database Management, Data Entry, Project Management Processes, Document Control Best Practices, Confidentiality, Problem-Solving, Process Improvement, Attention to Detail, Organizational Skills

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We are seeking a detail-oriented and organized Document Controller to join our dynamic team in Mumbai, India. In this crucial role, you will be responsible for establishing and maintaining efficient document management systems, ensuring the accuracy and accessibility of critical project information. Establish and maintain a comprehensive library of reference documents, adhering to company quality standards and record-keeping procedures Develop and implement effective document cataloging, filing, and retrieval systems for both physical and digital documents Prepare and distribute project correspondence, meeting minutes, and reports in a timely manner Assist project managers and directors in preparing operations manuals and job data books Manage the document lifecycle, including cataloging, packing, and long-term storage or disposal of engineering documents at project closeout Create and maintain computerized indexes for active engineering documents, generating reports as needed Implement and oversee data distribution systems based on client, project, and supplier requirements Collaborate with project teams to ensure smooth information flow and document accessibility Conduct regular audits of document control processes to identify areas for improvement and implement efficient solutions Assist with office administration duties, including maintaining inventory of office furniture and equipment Qualifications Bachelor's degree in Business Administration, Information Management, or a related field Proven experience as a Document Controller or in a similar role within a project-based environment Proficiency in document management systems and Microsoft Office Suite, particularly Excel for reporting Strong knowledge of filing, cataloging, and data distribution systems Familiarity with quality standards and record-keeping procedures in a corporate setting Experience with database management and data entry Understanding of project management processes and document control best practices Ability to maintain confidentiality and handle sensitive information with discretion Proactive approach to problem-solving and process improvement. Additional Information Excellent attention to detail and organizational skills Ability to work efficiently under pressure and meet tight deadlines Strong communication and interpersonal skills for effective collaboration with various stakeholders Knowledge of document retention policies and procedures About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Mahārāshtra Business Group: DCS Legal Entity: AEC India Business Line: Building Engineering Work Location Model: On-Site Operating Group: International Primary Location: IN - Mumbai, Times Square

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Responsibilities

The Document Controller will establish and maintain efficient document management systems, ensuring the accuracy and accessibility of critical project information. Responsibilities include managing the document lifecycle, preparing project correspondence, and collaborating with project teams.