Document Controller at Aecom USA

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

0.0

Posted On

16 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Management, Coordination, Record Keeping, File Organization, Meeting Coordination, Word Processing, Clerical Support, Filing, Mail Screening, Telephone Management, Travel Coordination, Confidentiality, Process Improvement, ACONEX, EDMS Software

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description Serve as primary liaison between the Project Manager, Engineers, Site Staff, and external contacts, ensuring effective communication and coordination across all project stakeholders. Manage all project documentation, including maintaining confidential records, organizing files, and ensuring efficient retrieval of reports, correspondence, and related materials. Coordinate and organize project meetings, seminars, and presentations with internal and external clients, including preparation of agendas, minutes, and supporting materials. Perform administrative duties including word processing, clerical support, filing, mail screening, telephone management, and travel coordination for project personnel. Maintain computerized records of all service users and project referrals with accuracy and confidentiality. Identify and propose process improvements to enhance the efficiency and effectiveness of office procedures and administrative operations. Execute additional duties as assigned by the Project Manager. Qualifications Degree or Diploma in civil or relevant field with equivalency certificate is mandatory Should have minimum 6-10 years of work experience in similar industry or projects Additional Information Mandatory work experience in ACONEX & EDMS software is preferable. Minimum 3-5 years in UAE experience is mandatory. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Dubai Business Group: DCS Legal Entity: AECOM MIDDLE EAST LIMITED DUBAI BRANCH Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: AE - Dubai, UAE - UBora Tower - Site

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Responsibilities

The Document Controller will serve as the primary liaison between project stakeholders, managing all project documentation, including maintaining confidential records and ensuring efficient retrieval of materials. This role also involves coordinating project meetings, performing administrative duties, and identifying process improvements for administrative operations.