Document Controller at Aecom USA

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

0.0

Posted On

29 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Attention To Detail, Organizational Skills, Communication Skills, Document Management Systems, Microsoft Office Suite, Excel, SharePoint, Quality Assurance, System Audits, Compliance Reports, Team Collaboration, Adaptability, Training, Reporting, Archiving

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. As a Document Controller, you will play a crucial role in managing and maintaining our organization's documentation systems, ensuring accuracy, accessibility, and compliance with company standards. Develop and maintain document control systems, including naming conventions and filing structures for easy information retrieval Ensure timely updates and changes to documents to meet set deadlines Coordinate with various departments and stakeholders to manage document edits and approvals Track and maintain accurate records of all documents within the organization Implement and follow company quality assurance program procedures Conduct regular audits of the document management system to ensure compliance with company policies and industry standards Collaborate with project managers to establish document control procedures for specific projects Manage the archiving process for outdated or completed project documentation Prepare and distribute copies of documents to appropriate personnel Provide training to team members on document control procedures and best practices Generate regular reports on document control activities and system performance for management review Assist in the implementation of new document management technologies and software as needed Qualifications 5 years of overall experience in document control, with at least 3 years of experience in the UAE Diploma in Business Administration, Information Management, or a related field Proficiency in document management systems and databases Advanced skills in Microsoft Office Suite, particularly Excel and SharePoint Strong attention to detail and excellent organizational skills Ability to work efficiently under pressure and meet deadlines Excellent communication skills, both written and verbal Experience in conducting system audits and preparing compliance reports Knowledge of industry-standard document control practices and procedures Ability to work collaboratively in a team environment Adaptability to new technologies and software related to document management Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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Responsibilities

The Document Controller will manage and maintain the organization's documentation systems, ensuring accuracy, accessibility, and compliance with company standards. Responsibilities include developing document control systems, coordinating document edits and approvals, and conducting regular audits of the document management system.