Document Controller at Aecom USA

Makkah Al Mukarramah, Makkah Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

0.0

Posted On

03 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Records Management, Project Monitoring, Business Practices, Filing Methodologies, Aconex, Microsoft Office Suite, Time Management, Communication Skills, Attention To Detail, Archival Best Practices, Data Distribution Systems, Transmittal Preparation, Cataloguing, Quality Standards, Compliance

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We're looking for a detail-oriented and organized Document Controller to join our team in Makkah, Saudi Arabia. In this role, you'll be the backbone of our documentation management system, ensuring that all project records, engineering documents, and correspondence are meticulously organized, easily accessible, and compliant with company standards. Drawing on your formal training and professional experience in document control, you'll apply your thorough knowledge of project monitoring, business practices, and document filing methodologies to work collaboratively with project managers, engineers, and administrative staff. You'll maintain comprehensive document libraries and support seamless project operations from initiation through closeout. Establish, maintain, and continuously update comprehensive libraries of reference documents in full compliance with company quality standards and record-keeping procedures, applying certified document control methodologies Organize and correlate project and proposal records using established filing methods and business practices, ensuring accurate categorization and easy retrieval for authorized personnel Type, copy, distribute, and file project correspondence, meeting minutes, and other critical documentation with precision and efficiency, utilizing computer programs and filing systems Assist project managers and directors in preparing detailed meeting minutes and maintaining accurate records of project decisions through systematic monitoring and documentation practices Prepare and assemble operations manuals and job data books, including developing comprehensive indexes, organizing materials, and coordinating timely printing and assembly in accordance with business practices Establish and maintain computerized indexes for active engineering documents using industry-standard software and computer programs; generate reports as required by project leadership Manage data distribution systems and schedules for assigned projects based on client, project, and supplier requirements, applying knowledge of task allocation and project monitoring Prepare transmittals for engineering documents and requisitions, ensuring all documentation is complete, properly routed, and compliant with established filing methods Arrange document cataloguing, packing, and long-term storage or disposal of engineering documents at project closeout in accordance with company policies and archival best practices Support office administration duties, including maintenance requests and materials orders, to ensure smooth operational workflow and business continuity Qualifications **Required Qualifications:** Diploma or higher qualification in business administration, engineering, construction management, or related field Certificate of training and professional experience in document control, records management, or similar administrative field Minimum 5 years of professional experience in document control or related administrative roles on large-scale building, commercial, or industrial projects Thorough knowledge of project monitoring, business practices, document filing methods, and task allocation procedures Proficiency with document control software platforms (such as Aconex or equivalent systems) Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and other computer programs relevant to document management Excellent organizational and time management skills with demonstrated ability to manage multiple priorities Strong written and verbal communication skills in English Meticulous attention to detail and commitment to accuracy in all documentation Comprehensive knowledge of filing systems, records management, and archival best practices Ability to work both independently and collaboratively within cross-functional teams **Preferred Qualifications:** Advanced certifications in document control, records management, or information governance Experience in construction supervision or engineering design consultancy environments Familiarity with quality assurance processes and compliance documentation requirements Experience with additional project management or document control software platforms Knowledge of construction or engineering industry standards and practices Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Makkah Business Group: DCS Legal Entity: AECOM Arabia Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: KSA - Jeddah, SA - Al Murjanah Tower

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Responsibilities

The Document Controller will establish, maintain, and update comprehensive libraries of reference documents in compliance with quality standards, organizing and correlating project records using established filing methods. This role involves typing, copying, distributing, and filing critical documentation, assisting managers with meeting minutes, and preparing operations manuals.