Document Controller at Ali & Sons

, , United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

0.0

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, HR Administration, Records Management, Personnel File Management, MS Office, HRMS, ERP Systems, Data Entry, Confidentiality, Organizational Skills, Attention to Detail, UAE Employment Documentation

Industry

Maritime Transportation

Description

We’re Hiring: Document Controller Location: Abu Dhabi, UAE Company: Ali & Sons Marine Engineering Factory (a subsidiary of Ali & Sons Holding LLC) About Ali & Sons Marine Engineering Factory Ali & Sons Marine Engineering Factory (ASMEF) is a trusted provider of marine and offshore fabrication solutions, specializing in engineering, fabrication, construction, and maintenance services for the oil & gas sector. As part of the Ali & Sons Group, ASMEF is committed to delivering high-quality projects that meet international standards of safety, quality, and reliability. Position Overview We are seeking a highly organized and detail-oriented Document Controller to support the Human Resources Department by managing employee records, HR documentation, and confidential personnel files. This role is responsible for ensuring accurate document control, compliance with company policies, and the secure maintenance of employee information. Key Responsibilities * Maintain and manage employee files, ensuring all personnel records are accurate, complete, and up to date. * Control, organize, and archive HR documents including employment contracts, visas, labor documents, medical records, certifications, and employee correspondence. * Ensure confidentiality and security of employee records in compliance with company policies and data protection requirements. * Track document expiry dates for visas, passports, Emirates IDs, labor cards, certifications, and other employee-related documents. * Coordinate with HR team members to obtain, update, and maintain required employee documentation. * Prepare and maintain document registers, trackers, and filing systems for HR records. * Support onboarding and offboarding processes by ensuring all required documentation is completed and properly filed. * Assist with audit preparation by providing accurate and readily accessible HR documentation. * Manage document retrieval requests and ensure timely availability of records when required. * Support the preparation of HR reports and maintain documentation related to recruitment, training, and employee lifecycle activities. * Ensure obsolete documents are archived in accordance with company retention policies. * Perform data entry and maintain employee information within HR systems and databases. * Support the HR and Administration team with general administrative duties as required. Qualifications & Experience Education: Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field. Experience: Minimum 2–5 years of experience in document control, HR administration, personnel administration, or records management. Technical Skills: Proficient in MS Office (Excel, Word, Outlook) and HRMS/ERP systems. Knowledge: Understanding of personnel file management, document control practices, and UAE employment documentation requirements. Skills: Strong organizational skills, attention to detail, confidentiality, and ability to manage multiple priorities. Languages: Fluency in English is mandatory; Arabic is an advantage. Job Function Human Resources – Document Control & Records Management Why Join Us? At ASMEF, you will play an important role in supporting the HR function by ensuring employee records and documentation are maintained accurately and securely. This position offers exposure to all aspects of HR administration within a professional and growth-oriented environment. If you are a detail-oriented professional with strong document management skills and a commitment to accuracy and confidentiality, we encourage you to apply! Ali & Sons Marine Engineering Factory Ali & Sons Marine Engineering Factory (ASMEF) was established in 2009 with the aim of catering to the Marine and Oil & Gas Industry in the UAE. Located in Mussafah, Abu Dhabi, the factory features one of the largest facilities of its kind in the country, comprising a 280,000m2 yard and a 545m waterfront. It’s the closest yard to the Abu Dhabi Oil Fields, giving it a highly strategic location with good access to onshore and offshore fields alike. The facility allows Ali & Sons to easily serve local and overseas markets thanks to its close proximity to UAE borders. Equipped with an advanced workshop, repair, and building facility, ASMEF ensures that Ali & Sons’ high standards are consistently met.

Responsibilities

Manage and maintain accurate employee records, HR documentation, and confidential personnel files. Track document expiry dates for visas and certifications while supporting onboarding and offboarding processes.