Document Controller at Arcadis

Makati, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

0.0

Posted On

17 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Archiving, Quality Checks, RFI Management, EDMS, SharePoint, Aconex, ProCore, Civil Engineering, Time Management, Multitasking, Communication, Presentation Skills, Technical Specification Management, Audit Support, Record Retrieval

Industry

Professional Services

Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: Arcadis is seeking a talented Document Controller who will be an integral part of our project delivery teams, utilizing their expertise to help the company deliver client success. You will have the opportunity to work on unique and leading-edge projects with a local focus to make a global difference. In this role, you will follow the established processes and principles of the company’s document control procedures, specifically as they pertain to Civil Engineering projects. You will be responsible for maintaining accurate records, creating document logs that capture project details, meeting minutes, technical specifications, drawings, and other critical information. Arcadis provides flexible and remote work arrangements, career development opportunities and a supportive and collaborative team environment. We encourage involvement in professional associations, conferences, and support our staff to grow through life-long learning. We partner with our clients across the globe to design thriving and connected cities and communities that enable opportunities for everyone. Climate change, urbanization and digitization trends are requiring today’s mobility projects and systems to address an evolving set of demands from the world’s growing population. We design connected, sustainable solutions that integrate existing infrastructure with new technologies, and optimize the mobility of people and goods. Role accountabilities: * Your responsibilities will include archiving, controlling, and retrieving records as needed, ensuring that all documentation is easily accessible and up to date. * Part of your duties will involve controlling the issuance of documents and securing the appropriate approvals before releasing any information. * Additionally, you will review the completeness and accuracy of all documents, perform quality checks and ensure compliance with document control processes. * In this position, you will also be tasked with migrating files as required and supporting audit activities to maintain the integrity of project documentation. * You will provide regular status reports on documentation, updating stakeholders on the progress and workflow of various document-related tasks. * Maintaining Request for Information (RFI) logs and distributing RFI responses as appropriate will also be a key aspect of your responsibilities, helping to ensure clear and efficient communication across the project team. * You will be working in nightshift, between 11:00 PM - 8:00 AM PH time (8:00 AM - 5:00 PM Vancouver) Qualifications & Experience: * Bachelor’s Degree * Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation * Involvement with large and complex projects from concept to delivery – P3 experience would be desirable * Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines * Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents * Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment * Stay focused and carry out their tasks in a timely and accurate manner * Ability to interact and coordinate with internal and external business partners * Strong communication and presentation skills – both verbal and written * Preferable to have experience working on construction sites * Experienced with EDMS (SharePoint, Aconex, ProCore) Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a ‘people ﬁrst’ business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions. #LI-RJ2

Responsibilities

The role involves managing the archiving, controlling, and retrieval of project documentation specifically for Civil Engineering projects. Key duties include maintaining RFI logs, performing quality checks on documents, and coordinating approvals before information release.