Document Controller at BW Water

Mahasawat, Nonthaburi, Thailand -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

0.0

Posted On

06 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document control, Project management, Technical writing, Data management, MS Office, MS Teams, Document management software, Reporting, Contract interpretation, Engineering documentation, Quality management, Collaboration, Drawing management, Scheduling, Resource management

Industry

Environmental Services

Description

Responsible for overseeing project document control processes, ensuring all documentation is properly managed, tracked, and distributed in compliance with established procedures and project requirements. * Degree / Diploma / Field of Study in Engineering or other equivalent qualification * Minimum of five (5) years of work experience in a Document Management role for a Water Treatment or EPC Project company. * Relevant exposure to Construction and Project Management, infrastructure projects, water/wastewater, and power industries * Hands-on experience in relevant document management software, electronic collaboration, cloud, and server-based data storage and management, project management tools * Ability to interpret fundamental contracts and engineering documents, drawings, and other materials. * Good understanding of the different teams' functions, responsibilities, and deliverables including project engineers, and design engineers (various disciplines: Process, Electrical, Mechanical, I&C, Civil, Structural, etc.) * Ability to work and maintain control under pressure coming from a fast-paced environment and diverse stakeholders. * Strong application of MS Office and ability to learn new platforms. * Good technical writing and reporting skills. * Able to travel and deploy to project sites within BW Water’s business territories. * Receives, processes, and manages all outbound and inbound documentation relating to the projects such as contracts, technical reports, presentation materials, design and engineering drawings and documents, project management/execution/control documents, testing & commissioning documents, and results/reports, method statements, standards, and other forms in accordance with an established specific document control flow and procedure, both in hard and soft copies. * Ensures that a document log is maintained live and tracking real-time progress, to be able to monitor lagging and critical items and act with the document owner or responsible person accordingly. * Ensures that the document attributes (i.e. document number, revision number, title, etc.) are accurate and in accordance with the established standards and procedures; * Maintains ownership of the document control platforms such as the Master Document Delivery List, and any crossover to scheduling, data management, resource management, multi-discipline collaboration, and other platforms; * Assigns Document Numbers, and Drawings Numbers to all Project Document Deliverables. * Tags documents to respective personnel-in-charge, department heads, project managers, and other relevant actors. * Continuously exploring and developing innovative ideas with respect to document management and control system. * Optimizes the capability of available software, data management, and communication systems such as MS Teams to improve the current systems in terms of suitability, effectiveness, and efficiency. * Assists on-boarding of new employees by facilitating training relating to the document management system and other topics that are relevant to the level and role of the new employee; * Extracts, interprets, and analyses data, and generates reports and visualization materials based from the document management system, for management meetings, technical, project management, commercial presentations, external collaboration, and other requirements; * Closely monitors, tracks, and coordinates with the personnel (internal or external – Client/Consultant/Vendor) interfaces to ensure that the documents are attended to, to avoid lags and delays in the output. * Initiates, leads, strategizes, and formulates the framework for a Project-specific document management system. * Supports the development of Quality Management Procedures in support of standardization of optimum practices; * Adheres to company regulations, quality programs, values, and standard practices. * Handling internal MOM such as weekly project meeting etc. * Any tasks assigned by Superior from time to time

Responsibilities

The Document Controller oversees project document control processes, ensuring all documentation is managed, tracked, and distributed in compliance with project requirements. They maintain document logs, assign document numbers, and coordinate with internal and external stakeholders to prevent delays.