Document Controller at CIMIC

Perth, Western Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

05 Aug, 26

Salary

0.0

Posted On

07 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Document Management Systems, Microsoft Office, Records Management, Quality Management Systems, Transmittal Management, Archiving, Technical Support, Project Coordination, Attention To Detail, Communication Skills, Time Management

Industry

Civil Engineering

Description

Document Controller - Perth We are seeking an experienced Document Controller to support project and organisational document management activities within a fast paced, collaborative environment. This role is critical in ensuring accurate, compliant, and timely control of all project documentation. Key Responsibilities Document Management & Control * Establish, implement and maintain efficient project related document control registers and procedures. * Plan, manage and record document flow to and from all relevant parties, including clients, subcontractors and internal project teams. * Coordinate the storage, archiving and retrieval of project and organisational records. * Ensure all project notes are current and clearly communicated to the wider team. * Remove obsolete documents from circulation and ensure only current revisions are in use. * Issue, track and manage document and drawing registers, transmittals and receipts. * Investigate and rectify document discrepancies in a timely manner. Drawings, Documents & Transmittals * Ensure all drawings, documents and associated transmittals are: * Registered accurately with correct revision status and details * Approved prior to issue * Issued within required timeframes * Filed in accordance with established procedures * Clearly titled with correct project names * Track document distribution and maintain visibility of document locations at all times. Document Management Systems * Administer and support the document management system, including identifying when additional metadata fields (Packages, Mail Types, Phases etc.) are required. * Assist external vendors and consultants to comply with document submission procedures. * Provide technical support and guidance to internal teams on system use and best practices. Quality & Continuous Improvement * Participate in the development and ongoing improvement of document control and quality management systems. * Identify gaps in document control procedures and contribute practical improvement initiatives. * Attend team meetings and actively contribute ideas for improved processes and efficiencies. Team Support * Participate in on‑the‑job training and mentoring of new staff. * Provide document control support and guidance to other offices as required. * Ensure emails are filed into appropriate project folders within 24 hours of receipt or issue. About You * Proven experience in a Document Controller or similar role, ideally within engineering, construction or project‑based environments. * Strong attention to detail with a methodical and organised approach to work. * Confident using document management systems and Microsoft Office applications. * Excellent communication skills and a collaborative team mindset. * Ability to manage multiple priorities while meeting tight deadlines. Why Join Us * Perth based role with exposure to diverse projects * Supportive, collaborative team environment * Opportunity to contribute to system and process improvements What Next? Click "Apply" and submit your CV today. Sedgman is an equal-opportunity employer, fostering a diverse, respectful, and inclusive workplace.

Responsibilities

Establish and maintain project document control registers and procedures to ensure accurate and compliant documentation flow. Administer document management systems and provide technical guidance to internal teams and external vendors.