Amspec Limited - Wigan have grown over the last 23 years into one of the most capable and exciting Design & Build enterprises in the Northwest, currently operating in 4 key sectors: -
· Commercial and Industrial
· Retail and Leisure
· Public Sector
· Specialist and Bespoke (our Specialist and Bespoke service involves the Design and Manufacture of fitted and loose Joinery products).

ESSENTIAL REQUIREMENTS

Previous experience within Document Control is essential
Proficient in the use of software systems
Strong attention to detail and organisational skills
Effective communication and interpersonal skills
Able to work well on own initiative and demonstrate high levels of motivation required to meet deadlines
Experience in Construction is desirable, although not essential.
Full UK Driving Licence
As a business, we recognise that our strength lies within our workforce and our Investors in People achievement reflects our commitment to people management excellence. We have an expectation that our staff live and believe in our core values:-
Aspiring to be the best & celebrating success
Maintaining relationships
Safe working environment
Promoting team working & balanced lives
Exceeding client expectations
Considering the environment
Additionally, if you love a challenge, are dedicated, hardworking and committed, then you are the perfect candidate to join our team!
This is a full-time position to commence end of April 2025. We are open to Freelance or PAYE employment terms. Excellent competitive salary on offer, negotiable dependent upon experience.
Hours of work 8am – 4pm Monday to Friday.
Office based role, although you will be required to attend site meetings in the Northwest subject to project location.
Great Company benefits including free access to our Employee Assistance Programme supporting our Employees Well-being. Company pension scheme (currently with Royal London) and a staff reward and recognition programme.
We also encourage and promote continuous professional development for all staff, with no barriers to further training.
It is our policy as an Employer to comply with all relevant obligations under the Equality Act 2010. The Company will ensure that all persons are selected, promoted and treated equally on the basis of their relevant aptitudes, skills and abilities without regard to race, colour, religion or belief, age, national origin, sex, sexual orientation, gender reassignment, pregnancy and maternity, marriage and civil partnership or disability
Should you meet the desired criteria and wish to be considered for interview, please apply with your CV no later than Friday 11th April 2025
Job Type: Full-time
Expected hours: 37.5 per week

Benefits:

• Company events
• Company pension
• Free parking
• Health & wellbeing programme
• On-site parking

Schedule:

• Monday to Friday

Work Location: In person
Application deadline: 11/04/2025
Expected start date: 28/04/202

SUMMARY OF ROLE

The role will include managing the controlled flow of project documentation between Amspec and our clients teams, ensuring all formal transmittals and contract information are accurately processed, recorded, and transferred between our Project Management platform Procore. As the gatekeeper for project documentation, you will oversee the transfer of information into Procore, ensuring that Procore remains the single source of truth for our project team.

KEY RESPONSIBILITIES

Document Management & Control:

• Process and record all formal transmittals and contract-related documents received via our client team into correct project folders on Procore.
• Ensure all information is correctly categorised and transferred into Procore for access by the project team.
• Maintain accurate records of submissions, approvals, and outstanding documentation.
• Propose new standard document control systems for Managing Director approval.

Information Flow & Compliance:

Manage the controlled distribution of key project documents, including:

• Design drawings & Specifications
• RFI’s (Request for Information)
• Submittals
• Contractor Reports
• Cost & Programme Reports
• Deliveries
• Other significant contractual documents

Gatekeeping & Version Control:

• Act as the primary point of contact for document control between Amspec and Client Team
• Maintain version control and track changes to ensure all stakeholders have access to the latest revisions.
• Archive superseded documents appropriately within Procore and notify Project team of the changes which should be recorded and stored within the document files for future reference.

Auditing & Reporting:

• Conduct weekly administrative audits to verify that document control processes are being adhered to by Amspec project team and issue report to Managing Director & Operations Director.
• Generate weekly reports on outstanding RFI’s & submittal approvals, missing documents and updated drawings or specifications.
• Identify any discrepancies in document handling and report to Directors.

Collaboration & Support:

• Liaise with Directors, Project Managers, Commercial Teams, Subcontractors, and the Client to ensure smooth document workflows.
• Attend Project meetings and take minutes