Document Controller Consultant at Turner Townsend

, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

05 May, 26

Salary

0.0

Posted On

04 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Electronic Document Management Systems, OpenText, Aconex, ViewPoint, Asite, Projectwise, Autodesk Construction Cloud, BIM, Training, Communication, Problem Solving, Quality Control, Stakeholder Engagement, Data Migration, File Management

Industry

Construction

Description

Company Description At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide. Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world. Our team are recognised as global experts in the development and deployment of BIM on major projects and programmes, delivering client outcomes which mutually benefit the supply chain and add value to projects. The approach underpinning our delivery is: Forward thinking Careful planning Shared understanding Transparency and collaboration Independent and open methodology Job Description Role We are currently seeking to recruit a Document Controller to join our Digital team. This varied and challenging role will involve working with internal and Client document control teams. Initiative and problem-solving skills are necessary, as are strong interpersonal and communication skills, experience using control procedures, and using Electronic Document Management Systems (EDMS) or working with them at an administrator level. Key Responsibilities Implementation and Management of EDMS – To provide support for the implementation and roll-out of a document management system. Act as the main point of contact for all queries and requests relating to the system. Undertake day to day user account and project site management. Document Quality Control - Compliance monitoring of incoming and outgoing documents into the system, making sure that documents are in the correct format and with the correct metadata. Provide guidance of file naming protocols and assist users to move or rename any incorrectly uploaded files. Provide EDMS training – Organise and undertake regular training sessions on the purpose and use of the system for new users and refresher training for existing users. Create and maintain training logs. Prepare and update training packs, system user guides and quick reference sheets. Project Communication – Management of project related documents, correspondence and RFI’s via the EDMS. Scope and design required workflows to enable project processes. Information Packages - Support the assembly of information packages and check package completeness during design review and approval process to the relevant person and report on adherence to timescales form a defined standard. Respond to ad-hoc requests relating to document management – Provide ad-hoc advice and guidance on use of the EDMS system and associated user guides and policy documents. Provide ad-hoc reports and information on system usage and compliance. Qualifications Essential Skills & Experience Experienced Document Controller with 3+ year’s relevant experience. Expert user level experience using OpenText is preferred or at least one of the following: Aconex, ViewPoint/4P, Asite, Projectwise or Autodesk Construction Cloud/BIM360 Skilled in presenting to groups and delivering training in a variety of mediums. Ability to stay on focus and carry out tasks in a timely and accurate manner. Migrating data between systems. Uploading and cataloguing documents. Developing excellent working relationships with the client and contractors/consultants involved in the provision of services. Desirable Skills & Experience Experience in engaging with stakeholders to define requirements for workflows and processes and ability to implement these within the chosen EDMS. Administrator level experience using at least one of the following: Aconex, View Point for projects, Asite, OpenText ECM, Autodesk Construction Cloud, Bentley Project wise. Understanding of Building Information Modelling (BIM) in the context of Information Management and Document Control. Additional Information Our colleagues share our vision and mission. We offer a workplace where every person has the opportunity and voice to influence and change. We want our people to succeed both at work and in their private lives. To support this, we promote a healthy, productive and flexible work environment that respects work-life balance. Turner & Townsend stands for a level playing field. We celebrate diversity and are committed to creating an inclusive environment for all employees as well as actively encouraging applications from all parts of society. Please find out more about us at www.turnerandtownsend.com/ Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn #LI-HK2 It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Department: Infrastructure

Responsibilities

The Document Controller will implement and manage the Electronic Document Management System (EDMS), ensuring compliance and quality control of documents. They will also provide training, manage project communications, and support the assembly of information packages.