Document Controller at HDR Canada

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

0.0

Posted On

15 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Quality Assurance, Electronic Document Management Systems, Information Management, Attention To Detail, Organizational Skills, Communication, Collaboration, Microsoft 365 Suite, Project Coordination, Data Platforms, Configuration, Reporting, Liaison

Industry

Design Services

Description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organisation makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe building engineering is more than systems and structures, it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centres driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. We bring together mechanical, electrical, structural, and civil engineering experts to solve complex design challenges with precision, creativity, and collaboration. Whether you're optimizing energy efficiency, integrating resilient systems, or engineering the backbone of next-generation facilities, your contributions will help define the future of the built environment. This isn’t just a job, it’s a chance to lead innovation, engineer impact, and build a legacy of excellence. We’re looking for a proactive and reliable Document Controller to join our team and play a vital role in ensuring the accuracy, quality, and flow of project information. Someone who is highly organised, detail-driven, and passionate about keeping complex projects running smoothly. You will have the opportunity to work at the heart of fast-paced engineering and design projects supporting teams, streamlining processes, and ensuring the right information reaches the right people at the right time. About the Role As a Document Controller, you’ll manage and coordinate project documentation across multiple teams and stakeholders. You’ll ensure systems are maintained, processes are followed, and information is controlled, accessible, and compliant at every stage of the project lifecycle. Responsibilities Carry out quality assurance checks on project information Upload and download of information from a common data environment/ electronic document management system Prepare and collate information as required Maintain control of records, schedules, registers and relevant information Follow HDR and project information management processes and procedures Assist with the configuration and setup of projects across a variety of data platforms Assist in project performance reporting Liaise with project team members to anticipate issues and plan around project deliverables/ programme Transfer of information across information management platforms as required by projects Managing and tracking of the project issues recorded in the information management tool Identifying misinformation against a tracker and actively chase relevant parties for this information. Provide support in the delivery of key objectives in compliance with the quality management systems on key projects Requirements Previous experience in a Document Controller or similar administrative role Strong attention to detail and organisational skills Experience working within engineering, construction, or consultancy environments (preferred) Proficiency with Electronic Document Management Systems (EDMS) (e.g. Asite, 4Projects, BIM360, Aconex, Procore, BCDE, Kahua etc) Excellent communication skills and ability to work collaboratively A proactive mindset with the ability to manage multiple priorities Robust working knowledge of Microsoft 365 Suite #LI-KK2 What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

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Responsibilities

The Document Controller will manage and coordinate project documentation across multiple teams, ensuring systems are maintained, processes are followed, and information is controlled, accessible, and compliant throughout the project lifecycle. Key tasks include performing quality assurance checks, uploading/downloading information from EDMS, maintaining records, and assisting with project setup and performance reporting.