Document Controller at JLL

Riyadh, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

11 Apr, 26

Salary

0.0

Posted On

11 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Electronic Document Management System, MS SharePoint, Microsoft Office Suite, Attention to Detail, Communication Skills, Organizational Skills, Commercial Management, Quantity Surveying, Risk Mitigation, Document Lifecycle Management, Tender Submission Process, Financial Documentation, Audit Support, Training and Support

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Summary As a Document Controller, you will be the guardian of our project's commercial integrity, ensuring the seamless and accurate flow of all financial and contractual documentation. In our dynamic and growing consultancy, this pivotal role is essential for mitigating commercial risk and supporting our quantity surveying teams in delivering multi-million dollar projects on time and within budget. Key Responsibilities Establish and manage the project's Common Data Environment (CDE), enforcing strict version control and naming conventions for all commercial and contractual documents. Process, distribute, and meticulously track all incoming and outgoing project correspondence, including RFIs, technical submittals, and formal contractual notices. Manage the complete document lifecycle for key pre-contract deliverables, including Cost Plans, Bills of Quantities (BoQs), and specifications. Coordinate the entire tender submission process by collating, formatting, and issuing tender packages to contractors and managing the controlled return of all submissions. Control the flow of all post-contract financial documentation, including contractor applications for payment, Variation Orders, and interim Payment Certificates, ensuring timely review and approval by the commercial team. Maintain and issue accurate and up-to-date document registers and transmittals to all relevant project stakeholders, providing a clear audit trail. Implement and oversee document workflows for internal and external review cycles, ensuring comments are correctly collated and documents are updated and redistributed efficiently. Support the commercial team during project financial audits and in the event of disputes by providing accurate, complete, and easily retrievable documentation trails. Prepare and compile final account documentation and handover packages, including as-built drawings and warranties, for project closeout. Provide essential training and ongoing support to project staff on document control procedures and the use of the CDE to ensure firm-wide compliance and quality. Required Qualifications & Skills A minimum of 3-5 years of dedicated document control experience within the AEC industry, ideally for a cost consultancy, project management firm, or main contractor. Expert proficiency with at least one major industry-standard Electronic Document Management System (EDMS), such as Aconex, Procore, or Asite. Advanced skills in MS SharePoint and the Microsoft Office Suite, particularly Excel for managing complex registers and tracking logs. A deep understanding of the lifecycle of complex construction projects and the specific documentation required for effective commercial management and quantity surveying. Meticulous, unwavering attention to detail and a commitment to accuracy in a high-stakes, fast-paced environment. Excellent communication and interpersonal skills, with the ability to confidently enforce procedures with senior project managers, clients, and external partners. Proactive and highly organized, with a proven ability to manage documentation for multiple complex projects simultaneously without compromising quality. Location: On-site –Riyadh, SAU If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

As a Document Controller, you will manage the project's Common Data Environment and ensure the accurate flow of financial and contractual documentation. This role is essential for supporting quantity surveying teams in delivering projects on time and within budget.