Document Controller at Mace

Ho Chi Minh City, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Information Management, Aconex, Communication Skills, Administrative Support, Data Accuracy, Compliance, Information Flow, RFI Management, System Updates, Carbon-Aware Practices, Professionalism, Integrity

Industry

Construction

Description

Document Controller, Ho Chi Minh Mace combines global delivery consultancy experience to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey. The project: This is a complex, large scale, production facility project that includes warehouse, office, and staff amenities working with an amazing client and talented Mace team. This project will be of incredibly high-quality standards in a heavily regulated environment, suiting people with similar project experience that operate with the highest integrity and professionalism. You’ll be responsible for: Manage project information in line with Mace procedures, ensuring accuracy and quality across all documentation. Oversee system onboarding, access, and permissions for internal teams and external partners. Maintain distribution groups and document matrices to support efficient information flow. Ensure core processes, including RFIs and in‑app reporting, operate effectively. Coordinate document assignment and system updates to maintain structured control. Contribute to Mace’s net‑zero goals through proactive carbon‑aware practices. You’ll need to have: Strong written and verbal communication skills. Previous experience in administrative support or document control roles. Strong working knowledge of Aconex or similar project information systems. Skilled in managing construction documentation with accuracy, compliance, and efficient information workflows. Our values Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team. Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients. Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations. Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.

Responsibilities

The role involves managing project information according to Mace procedures, ensuring documentation accuracy and quality, and overseeing system access and permissions for all involved parties. Key tasks include maintaining distribution groups, ensuring core processes like RFIs operate effectively, and coordinating document assignments for structured control.