Document Controller at Mace

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

17 Sep, 26

Salary

0.0

Posted On

19 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, EDMS, Aconex, SharePoint, MS Office Suite, Information Management, Project Workflow Management, Quality Checking, Distribution Group Management, RFI Process Administration, Time Management, Communication Skills

Industry

Construction

Description

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey. The project: Mace is supporting the delivery of a large‑scale, next‑generation digital infrastructure programme in the region, working alongside a leading developer in the data centre sector. The project brings together complex design coordination, fast‑paced delivery and rigorous governance to meet the demands of a mission‑critical environment. Our team is applying global best practice in programme, project and commercial management to help shape resilient, future‑ready infrastructure at scale. You’ll be responsible for: Provides accurate and timely administration and information management by coordinating and organising the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by project, design teams/consultants and subcontractors on a project/s. Ensures information is managed in accordance with Mace procedures and the procedures for the system in use. Manages the onboarding of Mace staff and external parties to the project system. Ensures all new documents arriving on the system are quality checked as per standard procedures. Creates, manages and updates distribution groups to ensure information flows to the correct organisations. Maintains the project work package matrix and assign documents accordingly. Processes in app reports as required by the project team. Administers user access and permissions for the project system. Ensures key processes such as the Request For Informatioin (RFI) process are working in accordance with the procedures. Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work. You’ll need to have: Degree qualification. Expert in EDMS platforms including Aconex, SharePoint and MS Office Suite. Strong communication, organisation and time management skills with precision in document control. Proven knowledge of project workflows, documentation processes and industry best practice. Experience working in the United Arab Emirates is essential for client approval. Our values Safety first - Going home safe and well: We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team. Client focus - Deliver on our promise: We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients. Integrity - Always do the right thing: We influence positive outcomes within our industry while always aligning with our compliance obligations. Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role. #LI-Onsite

Responsibilities

Responsible for the accurate administration and management of project documentation, including numbering, filing, and retrieval of electronic and hard copy records. Manages system onboarding, user permissions, and ensures information flows correctly via distribution groups and RFI processes.