Document Controller

at  Mott MacDonald

Document Controller
Country: United Kingdom
Position Location: Peterborough
Contract Type: Contract
Work Pattern: Full Time
Sector: Water
Discipline: Water
Job Ref: 5631
Recruiter Contact: Josh Shaw
Here within the @one Alliance we are a totally collaborative organisation made up of our eight partner companies (Anglian Water, Balfour Beatty, Barhale, Binnies, MMB, MWH Treatment, Skanska and SWECO) and our extended supply chain, delivering over half of Anglian Water’s capital investment programme.
We are gearing up for our most exciting and challenging Asset Management Period yet, known as AMP8, this will see us deliver a programme of work larger than we’ve ever delivered before. We’ll be embarking on a new kind of project delivery focusing on nature-based solutions like wetlands and urban drainage schemes.
We are driving change, empowering us to set global benchmarks and build a better environment, with the opportunity to offer enhanced growth and development to our workforce. We’re looking to build on our existing teams with an environment built for career progression.
With such an exciting portfolio of projects planned for AMP8 to keep the water flowing across the region, our ability to manage our work and outperform against our customer’s expectations will come under greater scrutiny.
To oversee our Document Management System and ensure it is delivering intended value, we are looking for a Document Controller to join the team on a Fixed Term Contract for 12 months.
What will you be doing as our new Document Controller?
As our new Document Controller, you’ll be responsible for the day-to-day administration of project, engineering files on BIM 360 Docs and to support the flow of information by providing consistent support to the Engineering team, ensuring compliance with relevant processes and procedures and the correct use of the Document Management System.

Key responsibilities:

• Supporting all to ensure BIM 360 projects are managed in accordance with the Engineering BIM 360 Docs procedure.
• Providing administrative support to project teams e.g. establishing review workflows, adding project team members to projects in BIM 360 and setting and managing permissions, identifying risks to the security of information
• Dealing with enquiries efficiently, professionally, and effectively within service levels
• Checking that documentation meets Anglian Water and external standards, where applicable
• Undertaking regular reviews of projects on BIM 360, monitoring compliance with the relevant policies and procedures
• Continuous coaching/mentoring members of the Engineering team on the correct use of BIM 360 Docs
• Working alongside the Document Control Manager, identify the opportunity to develop procedures, guidance and training materials.
• Building strong relationships with project stakeholders at all levels to ensure that the use of BIM 360 Docs is understood, supported and the value is effectively communicated.

A little bit about your skills, experience and behaviours….
To join the Delivery team in their quest for providing consistent project administrative excellence, you’ll have previous administrative experience with an awareness of how this role can contribute to successful project delivery.
You’ll have a passion for detail and ensuring that colleagues have the knowledge, skills and support to understand and embrace the detail. With experience of presenting to all levels of the business, you’ll possess a ‘can- do’ attitude and have strong interpersonal skills. With the desire to learn and adapt to new technologies, you’ll utilise your strong IT skills to organise yourself and others to contribute to our overall success.
If you are interested in joining the team to develop your skill set, in an environment where you’ll be recognised and appreciated for your input, please apply today!
Note: This position is a Fixed Term Contract for 12 months (Maternity Cover).
Our Approach to Diversity & Inclusion
At the Anglian Water’s @one Alliance, we are committed to fostering a diverse and inclusive workplace where every individual feels valued, respected, and empowered to contribute their unique perspectives and talents. We believe that diversity enriches our team, fuels innovation, and drives success. We welcome applicants from all backgrounds, experiences, and identities, and actively encourage individuals from underrepresented groups to apply. We are dedicated to creating an environment free from discrimination and bias, where everyone has equal opportunities for growth and advancement. Join us in creating a culture where diversity is celebrated, and inclusion is the norm.
Alongside this we want to ensure that all candidates have an equal opportunity to showcase their abilities during the interview process. If you require any specific accommodations or adjustments due to a disability or any other individual circumstances, please do not hesitate to let us know.
Our vision
A collaborative alliance, driving change. Empowering us to set global benchmarks and building a better environment for our customers. We strive to:
Empower our people; Delight our Customers; Embrace digital transformation; Deliver brilliance.
Our Values
To bring environmental and social prosperity to the region we serve through our commitment to Love Every Drop we:
Build trust; Do the right thing; Are always exploring
The Anglian Water @one Alliance. Eight partners, endless opportunities.

• Supporting all to ensure BIM 360 projects are managed in accordance with the Engineering BIM 360 Docs procedure.
• Providing administrative support to project teams e.g. establishing review workflows, adding project team members to projects in BIM 360 and setting and managing permissions, identifying risks to the security of information
• Dealing with enquiries efficiently, professionally, and effectively within service levels
• Checking that documentation meets Anglian Water and external standards, where applicable
• Undertaking regular reviews of projects on BIM 360, monitoring compliance with the relevant policies and procedures
• Continuous coaching/mentoring members of the Engineering team on the correct use of BIM 360 Docs
• Working alongside the Document Control Manager, identify the opportunity to develop procedures, guidance and training materials.
• Building strong relationships with project stakeholders at all levels to ensure that the use of BIM 360 Docs is understood, supported and the value is effectively communicated