Job Description

Handles daily office documentation, ensuring accurate filing, archiving, and support to multiple internal departments. Different from project DCs — this role supports corporate administrative functions. 

Responsibilities 

• Maintain and update office-level registers (correspondence, approvals, drawings, tenders). 
• Manage EDMS uploads, numbering, and distribution for office documentation. 
• Support tender submissions, contract documentation, and engineering deliverables. 
• Ensure documents comply with office filing systems, templates, and ISO standards. 
• Coordinate with project document controllers when needed. 
• Handle confidential HR/management documentation securely. 

Qualifications

• 5 - 10 years of experience in relevant industry.
• Office documentation experience (not just site). 
• Strong organizational and archiving skills. 
• EDMS familiarity + strong MS Office skills. 
• Experience in engineering/construction office environments 
• Tendering/contract support experience 
• Aconex/SharePoint/EDMS 
• Strong Excel, PDF software, version control 
• File archiving & retrieval systems 
• Diploma or equivalent in Business/Admin