Full job descriptionWe are looking for a detail-oriented and organized Document Controller to manage, maintain, and control company documents and records. The successful candidate will ensure that all documents are properly filed, tracked, updated, distributed, and maintained in accordance with company procedures.

The ideal candidate should have strong organizational skills, attention to detail, and the ability to coordinate with different departments to ensure accurate and timely document management.

Key Responsibilities

• Receive, register, classify, and maintain incoming and outgoing documents.
• Maintain an organized filing system for hard-copy and electronic documents.
• Ensure all documents are properly identified, version-controlled, and easily accessible.
• Track document submissions, revisions, approvals, and distribution.
• Coordinate with internal departments, clients, consultants, suppliers, and subcontractors regarding document submissions and requests.
• Prepare and maintain document registers, transmittals, logs, and tracking reports.
• Ensure documents are properly reviewed, approved, and distributed to the relevant personnel.
• Monitor document status and follow up on pending submissions, approvals, and responses.
• Maintain confidentiality and ensure compliance with company document control procedures.
• Assist in preparing reports and other administrative documentation as required.
• Perform other document control and administrative duties assigned by management.

Qualifications and Requirements

• Bachelor's degree or diploma in Business Administration, Office Management, Information Management, or a related field is preferred.
• Previous experience as a Document Controller or in a similar administrative role is an advantage.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Familiarity with electronic document management systems and document control procedures.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle multiple tasks, meet deadlines, and work independently or as part of a team.
• Good written and verbal communication skills in English.