Document Controller at Power International Holding

, , Qatar -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control System, Filing Systems, Document Labeling, Document Revision, Document Formatting, Document Approval, Quality Checks, Training, Report Generation, Confidentiality, HSE Initiatives, ISO Standards, Spreadsheets, Database, Word Processing, Records Management

Industry

Holding Companies

Description

Job Summary The Document Controller ensures that the organization documents, contracts, correspondence letters, agreements, commercial documents, samples, method statements are properly received and accurately recorded in a worthy manner which will be distributed internally/externally as per approved distribution matrix to concern departments, discipline, stakeholder etc. The role leads in adopting Company quality policy and procedures throughout service with Company by keeping aware of basic ISO standards which helps to maintain and follow consistency methodology in projects. Job Responsibilities 1 Maintain an organized and efficient document control system, including both electronic and physical filing systems. Receive, log, and distribute incoming documents to relevant departments or personnel in a timely manner. Ensure that all documents are properly labeled, classified, and stored according to established procedures and standards. Monitor document revisions and updates, ensuring that the latest versions are readily available to authorized users. Assist in the creation, formatting, and editing of documents as needed, including ensuring compliance with document templates and standards. Facilitate document review and approval processes, tracking progress and ensuring that deadlines are met. Perform regular audits and quality checks on document management processes to maintain accuracy and integrity. Provide training and support to staff members on document control procedures and systems. Generate reports and metrics related to document control activities, such as document status, distribution, and access logs. Maintain confidentiality and security of sensitive documents and information, adhering to privacy regulations and Company policies. Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies Job Responsibilities 2 Additional Responsibilities 3 Job Knowledge & Skills Knowledge in ISO documentation standards Knowledge in use of spreadsheets, database, word processing and selected job specific software Knowledge of records management principles and procedures including record keeping and filing principles and practices Good working knowledge of English, both written and verbal ERP knowledge preferably SAP functional skills are a requirement to be successful in this role Job Experience Minimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year (s) GCC is a plusCompetencies ResilienceQualityLeadershipDatabase Knowledge L1Recordkeeping and Logs L1Customer Document Analysis L1Data Archiving L1AgilityRecords Management L1Education Bachelor's Degree in Business Administration or any related field

Responsibilities

The Document Controller is responsible for ensuring all organizational documents, contracts, and correspondence are accurately received, recorded, and distributed according to the approved matrix. This role also involves leading the adoption of the Company quality policy and ISO standards to maintain consistent methodology across projects.