DOCUMENT CONTROLLER

Our client are seeking a highly organised and detail-oriented Document Controller to join our dynamic team. The successful candidate will play a crucial role in managing and controlling all project-related documentation, ensuring compliance with established protocols and facilitating smooth information flow among project stakeholders.

REQUIRED SKILLS AND QUALIFICATIONS

• Minimum of 3 years of experience in document control, preferably in the construction or engineering industry
• Strong proficiency in document management software and CDE portals
• Excellent organisational and time management skills
• Keen attention to detail and high level of accuracy
• Strong communication skills, both written and verbal
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite (Word, Excel ect)
• Proficient in Asite, Acanex, Project Plus & Pro core (Desirable)

• Document Protocol Enforcement:
• Implement and maintain document control procedures and systems
• Ensure all project documents adhere to company standards and client requirements
• Develop and update document control processes as needed
• Train team members on document control procedures and best practices
• CDE Portal Management:
• Proficiently upload and download documents to/from Common Data Environment (CDE) portals
• Organise and maintain the structure of CDE portals for easy access and retrieval
• Ensure proper version control and document naming conventions are followed
• Manage user access and permissions within CDE portals
• Document Tracking and Transmission:
• Maintain accurate logs of all incoming and outgoing documents
• Track document revisions, approvals, and distribution
• Coordinate the timely transmission of documents to relevant parties
• Generate regular reports on document status and project progress
• Quality Control:
• Perform quality checks on all documents before distribution
• Ensure consistency in document formatting and presentation
• Identify and resolve discrepancies or errors in documentation
• Implement and maintain a robust filing system for easy retrieval and auditing
• Printing and Document Production:
• Manage the printing of drawings and various project documents
• Ensure high-quality reproduction of documents and drawings
• Coordinate with external printing services when necessary
• Maintain inventory of printing supplies and equipment
• Stakeholder Liaison:
• Act as the primary point of contact for document-related queries
• Liaise with contractors, subcontractors, and other project stakeholders
• Facilitate document exchange and communication between parties
• Resolve document-related issues and conflicts