ABOUT THE ROLE

We are seeking an organized and detail-oriented Document Controller with a minimum of 7 years of UAE experience to manage project documentation for a major Commercial, Exhibition construction project in Dubai. The ideal candidate will ensure that all engineering, commercial, and administrative documents are properly filed, tracked, and maintained in line with company standards and client/authority requirements.

KEY RESPONSIBILITIES

• Establish and maintain an efficient document control system for all project-related documents, including drawings, correspondence, submittals, permits, and reports.
• Manage document flow between internal teams, Sub-consultants, contractors, PMC, Client and regulatory authorities such as RTA, Dubai Municipality, DEWA, and others.
• Ensure timely distribution and tracking of all incoming and outgoing project documents.
• Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats.
• Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements.
• Generate document control reports as needed for project reviews and audits.
• Support project engineers and managers by retrieving, organizing, and submitting necessary documentation.
• Ensure confidentiality and security of sensitive project data.
• Coordinate with IT and project teams to maintain document management systems (e.g., Aconex, EDMS, or similar platforms).
• Conduct regular audits to ensure documentation processes are followed effectively.