Job Description
Title: Document Controller & Site Support Coordinator
About ENGIE
ENGIE group is a global reference in low-carbon energy and services. Together with our 96,000 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally friendly solutions. Inspired by our purpose (“raison d’être”), we reconcile economic performance with a positive impact on people and the planet, building on our key businesses (gas, renewable energy, services) to offer competitive solutions to our customers.
Description about the Entity:
ENGIE’s Business Unit for the Asia Middle East and Africa (AMEA) region is headquartered in Dubai. The region has activities in large scale power generation, water desalination, district cooling, energy solutions and renewables including green hydrogen, wind and solar. We act throughout the value chain: strategy, design, engineering, energy-efficient asset construction, digital platforms, operations management, financing syndication and outcome assurance. And, by using globally leading technologies, we create innovative energy and smart solutions that help to make the world a better place.
Description about the Project:
Join ENGIE with our project partners in shaping the future of renewable energy with the Solar PV Project (100 KMS from city), a groundbreaking initiative in the heart of Abu Dhabi. As part of this ambitious project, you will be at the forefront of developing a state-of-the-art solar photovoltaic power plant with a capacity of 1,500 MW, contributing significantly to the UAE’s 2050 goal of achieving a 50% renewable energy mix. This role offers a unique opportunity to engage in the full lifecycle of the project, from design and engineering to construction and operation, all within a dynamic and innovative environment. This project promises stability and long-term impact. If you are passionate about renewable energy and eager to make a tangible difference, we invite you to be part of this transformative journey.
About the job:
Business Line: AMEA
Reporting to: Site Manager
Primary Location: Project Site - Abu Dhabi, UAE
Job Level: (Hay Level)
Employee Status: Permanent
Schedule: Full Time
Key activities and competencies

or the construction of the PV plant in the region, ENGIE is seeking a Document Controller to manage the documentation process between ENGIE, the EPC Contractor, and the Offtake. The Document Controller will also oversee the setup, use, and maintenance of the PROCORE platform to ensure compliance, traceability, and streamlined communication throughout the project lifecycle. Responsibilities:

• Maintain and administer the document control system (PROCORE) for the project, ensuring compliance with ENGIE and EPC contract requirements.
• Establish and enforce consistent document numbering, version control, distribution workflows, and archiving in line with the Master Document Register (MDR).
• Coordinate submission, review, and approval of all project documents including engineering drawings, technical procedures, material submittals, RFIs, meeting minutes, and correspondence.
• Track EPC document deliverables in accordance with the MDR, project schedule, and deliverable matrix.
• Follow up with internal and external parties for overdue responses and ensure comments are addressed, closed, and properly documented.
• Facilitate daily communication and document exchanges with EPC Contractor and Offtaker (EWEC), ensuring clear version tracking and audit trails.
• Regularly update document status logs and dashboards for management reporting and interface meetings.
• Prepare, manage, and store incoming and outgoing transmittals and maintain registers in both hard and electronic formats.
• Interface with ENGIE’s legal, engineering, procurement, and QA/QC teams to manage confidential and contractually sensitive documents.
• Control access permissions on PROCORE and manage user profiles and distribution groups.
• Ensure proper documentation for project milestones such as Design Freeze, Ready for Energization, PAC, and FAC.
• Assist in the compilation of final project records including As-Built drawings, commissioning documentation, O&M manuals, vendor certificates, and test reports.
• Conduct routine quality checks on document formatting, completeness, traceability, and metadata accuracy.
• Coordinate with the EPC to ensure correct implementation of document coding structure and naming conventions across all submissions.
• Provide training and support to internal teams and contractors on PROCORE use and document control procedures.
• Support technical and financial audits by retrieving requested documentation and maintaining compliance evidence.
• Implement and maintain document retention schedules as per ENGIE’s quality and legal standards.
• Archive all final documentation as per handover protocol and support the Owner’s Engineer and Asset Management team during the transition to O&M phase.
• Manage document confidentiality levels and ensure sensitive information is protected according to project governance.
• Maintain project office supplies, stationeries, and consumables and track usage.
• Liaise with the EPC Contractor and Owner’s Engineer on administrative and protocol matters.
• Monitor office infrastructure needs (printers, power, connectivity) and escalate maintenance needs.
• Handle site-level onboarding of new staff, including workspace allocation and orientation coordination.
• Support logistics and coordination of site meetings, including room bookings, catering, and minutes preparation.

Key relationships
Key relationships are as follows:

Internal:

• Project Director and Project Management Team
• HSE Manager
• Construction & Commissioning Teams
• Engineering, Procurement .
• Owner’s Engieer

External:

• PC Contractor
• Offtaker (EWEC)
• Lenders’ Technical Advisor / Owner’s Engineer
• Local Authorities (for documentation compliance)
• Subcontractors and vendors

Required Qualifications
Qualifications:

Bachelor’s degree or diploma in Business Administration, Engineering, or related field

• Experience: Minimum 5 years of document control experience on EPC or infrastructure projects, preferably in solar, power, or energy sector.
• Strong knowledge and hands-on experience with document management platforms
• Familiarity with project lifecycle documentation: technical submittals, quality records, RFIs, and As-Built packages.
• Excellent understanding of ISO 9001 documentation control standards.
• Experience in coordination with multi-party stakeholders and following contractual documentation procedures.
• Detail-oriented with excellent organizational and communication skills.
• Fluent in English

Business Unit: GBU Renewables
Division: REN AMEA - GCC & Pak
Legal Entity: INTERNATIONAL POWER S.A., DUBAI BRANCH
Professional Experience: Skilled ( >3 experience <15 years)
Education Level: Bachelor’s Degree
Why this matters to us
Our organisation is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We offer reasonable accommodations upon request for individuals with disabilities

• Maintain and administer the document control system (PROCORE) for the project, ensuring compliance with ENGIE and EPC contract requirements.
• Establish and enforce consistent document numbering, version control, distribution workflows, and archiving in line with the Master Document Register (MDR).
• Coordinate submission, review, and approval of all project documents including engineering drawings, technical procedures, material submittals, RFIs, meeting minutes, and correspondence.
• Track EPC document deliverables in accordance with the MDR, project schedule, and deliverable matrix.
• Follow up with internal and external parties for overdue responses and ensure comments are addressed, closed, and properly documented.
• Facilitate daily communication and document exchanges with EPC Contractor and Offtaker (EWEC), ensuring clear version tracking and audit trails.
• Regularly update document status logs and dashboards for management reporting and interface meetings.
• Prepare, manage, and store incoming and outgoing transmittals and maintain registers in both hard and electronic formats.
• Interface with ENGIE’s legal, engineering, procurement, and QA/QC teams to manage confidential and contractually sensitive documents.
• Control access permissions on PROCORE and manage user profiles and distribution groups.
• Ensure proper documentation for project milestones such as Design Freeze, Ready for Energization, PAC, and FAC.
• Assist in the compilation of final project records including As-Built drawings, commissioning documentation, O&M manuals, vendor certificates, and test reports.
• Conduct routine quality checks on document formatting, completeness, traceability, and metadata accuracy.
• Coordinate with the EPC to ensure correct implementation of document coding structure and naming conventions across all submissions.
• Provide training and support to internal teams and contractors on PROCORE use and document control procedures.
• Support technical and financial audits by retrieving requested documentation and maintaining compliance evidence.
• Implement and maintain document retention schedules as per ENGIE’s quality and legal standards.
• Archive all final documentation as per handover protocol and support the Owner’s Engineer and Asset Management team during the transition to O&M phase.
• Manage document confidentiality levels and ensure sensitive information is protected according to project governance.
• Maintain project office supplies, stationeries, and consumables and track usage.
• Liaise with the EPC Contractor and Owner’s Engineer on administrative and protocol matters.
• Monitor office infrastructure needs (printers, power, connectivity) and escalate maintenance needs.
• Handle site-level onboarding of new staff, including workspace allocation and orientation coordination.
• Support logistics and coordination of site meetings, including room bookings, catering, and minutes preparation