Document Controller at Solaris Management Consultants Inc

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Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

37.5

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Data Entry, Administrative Skills, Communication Skills, Problem Solving, Organizational Skills, Attention to Detail, Engineering Terminology, Project Data Compilation, Microsoft Office, SharePoint, EDMS Software, Bluebeam, FTP, Teamwork, Initiative

Industry

Professional Services

Description

Job Title: Document Controller Department: Document Control Industry: Gas Industry, including upstream / midstream and LNG Location: Surrey, British Columbia Position Type: Full- Time Regular Website: https://solaris-mci.com/ We are looking for new talent to join our team as we support our clients’ and the energy industry with clean technology initiatives and greenhouse gas reduction programs, building novel projects and strong relationships that will help shape the future of the natural gas, LNG, renewables, hydrogen and technology industries. Solaris MCI is an EPCM company specializing in engineering and project solutions in the energy space, with a focus on the energy transition, sustainability, and decarbonization. Solaris MCI was established in 1993, is privately-owned, and provides exponential growth opportunities within the organization through our flat team structure, internal training, and mentorship programs. We are one of the four entities that make up our Group of Companies, which includes Solaris MCI [https://solaris-mci.com/], Solaris Solutions Inc. [https://solaris-si.com/] (Construction Management), Ensol Systems [https://www.ensolsystems.com/] (R&D and Manufacturing), and Ogee, our project development division (Opportunity Green Early Engagement). Spanning from project concept development through to construction, commissioning, and operations, a career with Solaris means you have the opportunity to contribute at all stages of the project lifecycle. The Solaris MCI culture is diverse and inclusive, valuing individual contributions for the benefit of all. This can be seen each day in our team’s inclusive spirit, diverse backgrounds, encouragement for learning, teaching and advancement, and the attention to the health and well-being of all employees. With our hybrid work program, extensive benefits, RRSP matching program, and much more, we put our people and their families first! We are currently seeking an “Document Controller” to join our dynamic team. As an integral member of the team, you will have the opportunity to maintain and process official project documents for the company. Your pride in ensuring that all documents are consistent and professional will be a vital part of this diverse and interesting position. Responsibilities: * Track, transmit, and accurately file paper and electronic engineering documents, drawings and correspondence * Generates and distributes reports as required by project * Responds to internal and external drawing and document requests * Performs File Transfer Protocol (FTP) or similar site uploads and downloads * Uploads documentations to SharePoint site and inputs the correct META data * Responsible for the compilation of vendor data books according to document control standards and client requirements * Handle file drawings and documents by processing engineering drawing turnovers, electronically scanning documents, and maintaining data files * Coordinates and communicates with clients and vendors to expedite deliverables and issue final documentation within project deadlines * Interact with engineering disciplines to handle the issuance of client engineering documentation and vendor information * Coordinates and provides routine quality checks on all outgoing documentation in accordance with company and client guidelines * Ensure that all procedures and internal standards are adhered to, documentation is consistent and quality control standards are maintained during all stages of engineering document and drawing processing * Sets up project requirements and document control files for both engineering and supplier documents * Interfaces with IT and engineering groups to set up electronic systems on projects * Recommends methods and techniques for improving quality, productivity, and deadline schedules * Assists team lead with training and supervising junior staff Skills and Qualifications: * Completion of high school and/or related certificate/technical diploma * 2-8 years of data entry, administrative, and/or document control experience * Open-minded with the ability to follow instructions and work with minimal supervision * Experience in an Engineering, Procurement, and Construction (EPC) environment would be an asset * Strong communication and interpersonal skills with the ability to work in a team * Strong ability in making critical decisions and problem solving * Excellent follow-up skills with the ability to perform effectively in a fast-paced environment * Highly organized with strong attention to detail and accuracy * Intermediate working knowledge of engineering terminology with the ability to understand information on drawings, documentation and engineering document management systems * Experience in compiling project data books * Self-motivated with the ability to take initiative and prioritize tasks effectively * Ability to meet project timelines and effectively perform in a high pressure and team-based environment * Advanced proficiency in Microsoft Office, Microsoft Share Point Services, LiveLink, EDMS software, and Bluebeam is an asset. * Experience with File Transfer Protocol (FTP) site or similar to COMPENSATION, BENEFITS & GROWTH A career with Solaris MCI offers opportunities for growth through our organization’s flat team structure, internal training, and mentorship programs. Our culture is diverse and inclusive, valuing individual contributions for the benefit of all. This can be seen each day in our team’s inclusive spirit, diverse backgrounds, encouragement for learning, teaching and advancement, and the attention to the health and well-being of all our employees. With our flexible work arrangements, extensive benefits, RRSP matching program, and much more, we put our team and their families first! We offer a 37.5-hour work week with Fridays being WFH and half days! The salary for this role is based on an average of 37.5 hours a week. The estimated range is between $32.5-$37.5 hourly, depending on skills and experience NOTE: Thank you for your interest in Solaris Management Consultants Inc. Only shortlisted candidates will be contacted for an interview. Due to the volume of applications, we receive, we are unfortunately unable to respond to every submission or follow-up. Please note that to comply with Canadian Law, all candidates being offered a position with Solaris Management must be legally entitled to work in Canada. We wish you all the best in your career search!

Responsibilities

The Document Controller will maintain and process official project documents, ensuring consistency and professionalism. Responsibilities include tracking and filing documents, generating reports, and coordinating with clients and vendors to meet project deadlines.