Document Controller Specialist at GE Vernova

Noida, Uttar Pradesh, India -

Full Time

Start Date

Immediate

Expiry Date

24 Jul, 26

Salary

0.0

Posted On

25 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document control, Records management, Document management systems, Transmittal preparation, Version control, Revision control, Compliance, File organization, Archiving, Stakeholder coordination, Attention to detail, Time management, Communication, Problem-solving, Data integrity, Microsoft Office

Industry

Energy Technology

Description

Job Description Summary The Document Controller Specialist is responsible for managing, controlling, and maintaining project documentation in compliance with company standards, project procedures, and client requirements. This role ensures that all technical, commercial, and administrative documents are accurately processed, distributed, tracked, and archived throughout the project lifecycle. The ideal candidate will have strong expertise in document control systems, transmittals, version control, and stakeholder coordination, with the ability to maintain document integrity, confidentiality, and accessibility across internal and external project teams. Job Description Key Responsibilities Manage and maintain all project documentation in accordance with company policies, project requirements, and client specifications. Control the receipt, registration, distribution, tracking, filing, and archiving of project documents. Ensure all documents are properly reviewed, approved, and issued according to established workflows and deadlines. Maintain accurate document numbering, revision control, and version history. Prepare and process document transmittals for internal and external distribution. Monitor document status and ensure timely submission, retrieval, and updates of project records. Coordinate with project managers, engineers, quality teams, vendors, subcontractors, and clients regarding document requirements and submissions. Perform quality checks to verify document accuracy, completeness, and compliance before issuance. Maintain document control logs, trackers, and registers to ensure up-to-date reporting. Support audits by providing required documentation and ensuring records are organized and readily accessible. Assist in the implementation and continuous improvement of document control procedures and systems. Ensure confidentiality, security, and proper retention of sensitive project information. Follow up with stakeholders on overdue documents, comments, approvals, and revised submissions. Required Qualifications Bachelor’s degree, diploma, or equivalent qualification in Business Administration, Information Management, Engineering Support, or a related field. Proven experience with min 3 yrs as a Document Controller, Document Control Specialist, or similar role in a project-driven environment. Strong knowledge of document control processes, transmittals, revision control, and records management. Experience working with document management systems (DMS/EDMS) and electronic filing systems. Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook. Strong organizational skills with high attention to detail and accuracy. Excellent communication and coordination skills with the ability to work across multiple teams and stakeholders. Ability to manage multiple priorities and meet tight deadlines. Preferred Qualifications Experience in industries such as construction, engineering, oil & gas, energy, manufacturing, or infrastructure. Familiarity with client documentation requirements and project documentation workflows. Knowledge of ISO standards, quality management systems, or records retention practices. Experience with systems such as Aconex, SharePoint, Documentum, EDMS, or similar platforms. Key Skills and Competencies Document control and records management Document management systems (DMS/EDMS) Transmittal preparation and tracking Version and revision control Compliance with company and client standards File organization and archiving Stakeholder coordination Attention to detail Time management and prioritization Communication and follow-up skills Problem-solving and process improvement Confidentiality and data integrity Why Join Us? At GE Vernova - Grid Automation, you will have the opportunity to work on cutting-edge projects that shape the future of energy. We offer a collaborative environment where your expertise will be valued, and your contributions will make a tangible impact. Join us and be part of a team that is driving innovation and excellence in control systems. Apply today and help us lead the way in renewable energy solutions! Additional Information Relocation Assistance Provided: Yes Addressing the climate crisis is an urgent global priority and we take our responsibility seriously. That is our singular mission at GE Vernova: continuing to electrify the world while simultaneously working to help decarbonize it. If we want our energy future to be different…we must be different. Our mission is embedded in our name. We retain our treasured legacy, “GE,” in our name as an enduring and hard-earned badge of quality and ingenuity. “Ver” / “verde” signal Earth’s verdant and lush ecosystems. “Nova,” from the Latin “novus,” nods to a new, innovative era of lower carbon energy that GE Vernova will help deliver. Together, we have The Energy to Change the World. www.gevernova.com

Responsibilities

The Document Controller Specialist manages, controls, and maintains project documentation in compliance with company and client standards. They ensure accurate processing, distribution, tracking, and archiving of all technical and administrative documents throughout the project lifecycle.