Document Controller at Trant Engineering Ltd

New Forest, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

03 Oct, 26

Salary

0.0

Posted On

05 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, EDMS Platforms, Revision Control, O&M Manuals, ISO 9001, ISO 19650, Audit Trails, Technical Reporting, Stakeholder Communication, Information Management, Asset Information Packs, Compliance Monitoring

Industry

Civil Engineering

Description

Document Controller Department: Document Control Employment Type: Permanent - Full Time Location: Southampton Reporting To: Sarah West Description Join Trant Engineering and help shape the delivery of complex, high-impact projects. Trant Engineering is a leading EPC contractor with a strong reputation for delivering innovative engineering solutions across the UK and internationally. With over 1,000 employees and a £150m turnover, we’re growing—and now looking for an experienced Document Controller to play a key role in our project delivery teams. The Role As a Document Controller you'll responsible for the accurate control, distribution, and storage of project documentation in accordance with company, client, and regulatory requirements. The role supports engineering, construction, and commercial teams by ensuring the correct information is available at the right time to enable safe, efficient, and compliant project delivery across multiple sites. In addition, the role ensures that technical information such as O&M manuals, work instructions, technical reports, and asset information packs. documentation, and processes are organised, up to date, and compliant, enabling efficient project delivery in a regulated infrastructure environment. What You’ll Be Doing 1) Technical Responsibilities - Document Control Receive, log, distribute, and archive project documentation in line with document control procedures. Maintain document registers, transmittals, and audit trails across multiple projects. Ensure correct document naming, numbering, revision control, and approval status. Manage incoming and outgoing correspondence in controlled systems. Assist engineers and technical leads with the preparation, formatting, and issue of technical documents, reports, and correspondence. Produce technical documents including Operation & Maintenance (O&M) manuals in Client specific formats (electronic, hardcopy, USB), technical reports, procedures, work instructions, and asset information packs. 2) Systems Management Operate internal Document Management systems. Apply document workflows, metadata, and permissions as directed. Support continuous improvement of document control processes and digital systems. Support the use of Clients systems, and their administration if required. 3) Project & Contract Support Work closely with Clients, Subcontractors, engineers, project teams, and site teams to ensure timely access to current documents, attending meetings if required. Ensure Subcontractors information is compliant to our Client’s standards, logged and distributed accordingly. Support bid, pre-construction, construction, and handover documentation requirements. Assist with the compilation of handover documentation, including as-built records and O&M manuals. Attend weekly Document Control Team meetings. 4) Compliance & Standards Ensure documentation complies with company standards, client requirements, and regulatory obligations. Support compliance with ISO standards (e.g. ISO 9001, ISO 19650 where applicable). Support internal and external audits, inspections, and client reviews. Escalate document control issues or non-compliance to senior team members. 5) Stakeholder Communication Senior Document Controller Document Control Manager Project Managers / Project Engineers Project Controls / Planning Teams Design Managers / Engineering Managers Engineers & Design Teams (Civil, Mechanical, Electrical, Process) Construction Managers / Site Managers Site Engineers / Supervisors Estimators / Commercial / QS Teams Bid / Proposal Teams HSEQ Teams / Quality Teams 6) Core Values Uphold and promote the Company’s Core Values – Care, Trust, Respect and Sustainability. What We’re Looking For Essential Experience as a Document Controller in engineering, construction, or infrastructure environments. Ability to manage multiple documents, deadlines, and priorities. Desirable Document control or information management certification is advantageous. Experience using EDMS platforms and managing digital workflows. Excellent organisational skills and attention to detail. Good team player, personable character, good communicator. Experience working on multi-site projects. Experience compiling Site Operational Manuals, Information Packs, Databooks and Health & Safety Files. Why Join Trant? At Trant, we offer the opportunity for career development and progression within a professional working environment, and we strongly encourage employees to gain professional qualifications and fully support individuals on their journeys towards chartership. Work on complex, meaningful engineering projects Be part of a collaborative, multi-disciplinary team Strong pipeline of secured work and career progression opportunities Innovative environment with in-house design and manufacturing capability Long-term secured framework work Clear career development opportunities Strong safety and wellbeing culture Competitive salary and benefits package Our company benefits package includes. Competitive salary Company car or car allowance (some levels) Mentored support within our ‘Career Development Association’, to work towards chartership 24 days holiday (increasing with service) + 8 bank holidays Options to buy additional holiday via salary sacrifice Company Pension Scheme Flexible working based on a ‘core hours’ system 1 x Professional Membership paid annually Hybrid working Employee Assistance Program Free onsite parking Bike to Work Scheme Discretionary annual bonus Ready to take the next step in your planning career? Apply now and be part of something bigger.

Responsibilities

Responsible for the accurate control, distribution, and storage of project documentation to ensure compliance with company and regulatory requirements. Supports engineering and construction teams by managing technical documents, O&M manuals, and asset information packs.