Company Description
From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programmes covering the full spectrum of consultancy, project delivery and post-project operations.
With offices located globally, you’re never far away from our services. Working from 245 offices in 61 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.
Job Description
The Document Controller will be responsible for supporting the programme team with all document storage, sharing and protocol. They will coordinate all programme documentation and will be a first point of contact for all documentation queries for the programme. Working as part of the programme team the role holder will support the implementation of programme control tools, manage the programme document systems and provide general admin support to the programme team.

Principal Responsibilities

• Populate document register, request for information register, action log, issue log and other project control tools as appropriate
• Analyse, interpret and summarise the status of various registers and logs on the project
• Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information
• Ensure appropriate issuance and storage of documents in accordance with the project document control procedure
• Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity
• Enforce and maintain a strong and clear project filing system
• Actively contribute by way of identifying improvements to the filing system
• Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits
• General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team
• Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same
• Manage the external stakeholder database including inputs and report production as required
• Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
• Track office supply inventory
• Schedule appointments and meetings for runway project team

Qualifications

EXPERIENCE

• Minimum 2 years’ experience in a similar role ideally providing support on multidisciplinary large scale projects

SKILLS

• Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
• Documentation skills and strong focus on detail
• Good verbal and written communications skills including ability to present information in a clear and concise format
• Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
• Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
• Flexible and ability to multi-task
  Additional Information

• Populate document register, request for information register, action log, issue log and other project control tools as appropriate
• Analyse, interpret and summarise the status of various registers and logs on the project
• Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information
• Ensure appropriate issuance and storage of documents in accordance with the project document control procedure
• Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity
• Enforce and maintain a strong and clear project filing system
• Actively contribute by way of identifying improvements to the filing system
• Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits
• General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team
• Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same
• Manage the external stakeholder database including inputs and report production as required
• Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
• Track office supply inventory
• Schedule appointments and meetings for runway project tea