Document Coordinator - Tobacco Industry at On-Hire

Port Said, Port Said, Egypt -

Full Time

Start Date

Immediate

Expiry Date

19 Sep, 26

Salary

0.0

Posted On

21 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Administrative Support, Calendar Management, SAP, Regulatory Compliance, Data Entry, Records Management, Purchase Order Processing, Asset Inventory, Correspondence Management, Project Coordination, Quality Assurance

Industry

Human Resources

Description

A leading company in tobacco industry is looking for a highly organized and detail-oriented Document Coordinator to join their team. The successful candidate will be responsible for managing, controlling, and maintaining company documents and records related to manufacturing, quality assurance, regulatory compliance, production, and operational activities. The role requires ensuring that all documentation is accurate, up to date, properly distributed, and fully compliant with internal standards, industry regulations, and legal requirements. • Provides confidential secretarial and administrative support for TEIE GM, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate. • Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required. • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. • Assists with project development and planning to ensure more efficient service and organization of the office. • Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. • Assists in the coordination, supervision, and completion of special projects as appropriate. • Conduct periodic asset inventory checks on a quarterly basis to ensure accuracy and proper tracking of company assets. • Prepare and process purchase orders for required materials through the SAP system.

Responsibilities

The role involves managing and maintaining company documentation related to manufacturing, quality assurance, and regulatory compliance. Additionally, the coordinator provides high-level administrative and secretarial support to the General Manager, including schedule management and SAP procurement.