Ictect – the Intelligent Content Company offers patented software to modernize document workflow with Office 365. We have an opportunity for a few Documents Formatting Executive/Trainee to join our team who is responsible for providing production support to our client ensuring their documents are formatted professionally, consistently, and in line with company/client’s standards. This role involves working with various document types, applying templates and styles, and ensuring clarity, readability, and compliance with branding guidelines. We are looking to grow the team, and you will be part of a committed and experienced worldwide team, with opportunities to work from anywhere in the world.
This is a long-term opportunity offering for your significant career advancement and personal satisfaction.

DESIRED SKILLS

• Advanced skills in Microsoft Word, PowerPoint, and Excel.
• Experience with Adobe Acrobat Pro for PDF formatting.
• Knowledge of VBA or VSTO add-ins for automation is a plus.
• Familiarity with DITA, JATS, or LegalDocML XML standards for structured documentation is a plus.
• Attention to Detail: Strong eye for typography, alignment, spacing, and document aesthetics.
• Time Management: Ability to handle multiple documents and meet tight deadlines.
• Communication Skills: Ability to work with teams and understand document requirements effectively.

QUALIFICATION AND EXPERIENCE

If you have a passion for content, please apply!
Bachelor’s degree in English, Communications, Graphic Design, Information Technology, or a related field.
1-5 years of experience in document formatting, publishing, or content production.

• Document Formatting & Styling: Format documents, including articles, research papers and manuals, ensuring consistency in fonts, margins, headings, tables, and overall layout.
• Template Management: Develop and maintain document templates to standardize branding and formatting across the organization.
• Quality Assurance: Perform thorough reviews to check for formatting errors, inconsistencies, and alignment with corporate branding guidelines.
• Technical Document Processing: Work with structured documents in formats such as Word, PDF, PowerPoint, Excel, and occasionally XML-based formats (e.g., DITA or JATS for technical content).
• Automation & Tools: Utilize Microsoft Word styles, templates, and advanced features (e.g., macros, VBA, or VSTO add-ins) to streamline document formatting processes.
• Collaboration & Communication: Work closely with content creators, editors, designers, and technical teams to finalize documents for distribution.
• Version Control & Document Management: Ensure proper versioning and organization of formatted documents within content management systems (CMS) or document repositories.
• Graphic & Table Formatting: Format tables, charts, and images within documents to ensure a clean and professional look.
• Compliance & Accessibility: Ensure documents meet accessibility standards (such as WCAG, Section 508) and industry-specific regulations.