About this job

Document Management Coordinator (m/f/d)

Shaping the energy transition together

Neptun-Smulders Engineering is a state-of-the-art joint venture between the Neptun shipyard and the Belgian company Smulders. Together, we combine our many years of experience in development, construction, and project management to create innovative and high-performance converter platforms for offshore wind energy. These platforms play a central role in the efficient transmission of wind energy and make a significant contribution to advancing the energy transition.

Neptun Werft, renowned for its expertise in building over 70 river cruise ships, ferries, and gas tankers, contributes its extensive maritime sector capabilities to the joint venture. Smulders, a leading specialist in sophisticated steel structures and their assembly, complements our expertise with innovative technical solutions. Together, we develop customized offshore platforms that meet the highest standards of efficiency, sustainability, and robustness.

Through close collaboration and mutual trust within our joint venture, we are able to develop solutions that address not only the current but also the future challenges of the offshore wind energy industry. Our solutions contribute to optimizing the integration of renewable energies into global power grids and shaping a sustainable energy future.

Why we are creating this role

To support our growing project portfolio and ensure professional document management, we are expanding our Technical Services team with a Document Coordinator (m/f/d) . In this role, you will be responsible for the central coordination of technical documentation processes and ensure a smooth flow of information between internal departments, clients, and consortium partners. Your structured approach will ensure that project documentation is complete, comprehensible, and delivered on time, thereby making a significant contribution to the success of our international offshore wind energy projects.

Your tasks

Document coordination & document control

• Independent management and coordination of technical project documentation throughout the entire document lifecycle
• Administration and maintenance of the Master Document Register as well as monitoring of documentation status and delivery dates.
• Ensuring the timely creation, review, approval and distribution of technical documents
• Ensuring the completeness, quality, and traceability of the project documentation

Interface management & stakeholder coordination

• Central point of contact for documentation-related issues vis-à-vis customers, consortium partners and internal departments.
• Control of document exchange via internal and customer-side document management systems
• Tracking of approvals, comments, and change requests
• Ensuring the timely processing of all documentation-relevant procedures
• Supporting project teams with documentation-related issues

Processes & System Development

• Active participation in the further development of the document management system
• Analysis of existing processes and identification of optimization potential
• Introduction and implementation of efficient documentation and approval processes
• Ensuring compliance with project- and customer-specific documentation requirements.
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