Document Production Workflow Coordinator at Herbert Smith Freehills

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Creation, Amendment, Formatting, Audio Transcription, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Visio, Proofreading, Task Prioritization, Leadership, Communication, Transcription Equipment, Workflow Management, Team Collaboration, Work Health and Safety

Industry

Law Practice

Description

The Opportunity We are seeking a skilled and proactive individual to join our Document Production team in our Sydney office. Please note that this role is a 12-month contract position. This role requires advanced technical expertise, strong leadership capabilities, and the ability to manage competing priorities with confidence and accuracy. If you thrive under pressure, enjoy working collaboratively, and have a keen eye for detail, we’d love to hear from you. What you’ll do Deliver high-quality document creation, amendment, formatting, and audio transcription services to legal practice groups and non-legal functions using a range of applications. Monitor workflow and deadlines, allocating tasks across the Document Production team to ensure timely and efficient completion. Scope and triage incoming work to determine appropriate handling and prioritisation. Provide technical assistance and support to members of the Document Production team. Work with DP Workflow Coordinators and DP Team Leaders within Australia and globally to ensure workload and resources are managed efficiently. Comply with Work Health and Safety (WHS) obligations relevant to the role, including supervising and supporting team members to foster a safe and respectful workplace. What you’ll bring Minimum typing speed of 80 words per minute with 98% accuracy. Advanced proficiency in Microsoft Word, including creating, formatting, modifying and applying styles, using track changes, and document comparison tools. Intermediate proficiency in Microsoft PowerPoint, Excel, and Visio. Experience transcribing witness interviews using transcription equipment. Strong and accurate proofreading skills. Ability to prioritise tasks effectively and manage multiple competing deadlines. Demonstrated ability to think ahead, set priorities, and work under pressure to meet deadlines. Strong communication skills when liaising with key internal stakeholders. Previous experience working with an offsite services provider. Proven leadership skills. What you can expect from us We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions. We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you. We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals. We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control. For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here. Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. Team Office Operations Working Pattern Full time Location Brisbane, Melbourne, Perth, Sydney Contract type Maximum Term Contract Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding. At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too. A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centres and major growth hubs. We’re recognised leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions. We’re immersed in the many challenges facing our clients. We’re invested and resourceful. We understand the part technology and digitalisation play in the delivery of legal services. We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with this with an open mind and curiosity. We are known for our diverse perspectives and renowned for our culture. Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together. Herbert Smith Freehills Kramer: Your growth. Our ambition.

Responsibilities

Deliver high-quality document services to legal and non-legal functions while monitoring workflow and deadlines. Provide technical assistance and support to the Document Production team and ensure compliance with Work Health and Safety obligations.