Document/Senior Document Controller at UGL Limited

North Shore, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control Systems, Aconex, ProjectWise, Team Binder, EDMS, Document Registers, Transmittals, Design Submissions, Client Deliverables, Document Workflows, ISO9001 Compliance, Attention To Detail, High Volume Management, Communication Skills, Team Focus, Process Improvement

Industry

Rail Transportation

Description

Document Controller or Senior Document Controller Iconic $m–$bn Utilities & Energy Projects Join UGL’s Utilities Engineering group, supporting a portfolio of power, energy and infrastructure projects across NSW, QLD, VIC, WA and SA. Our work spans transmission lines, substations, renewables, major joint ventures and early-stage tenders. The document control team supports up to 40–45 active projects at any one time, ranging from smaller packages through to multi-million-dollar infrastructure programs. Based out of our North Sydney head office, you’ll be part of a close knit, collaborative document control team that works closely with design managers, engineers and project teams with strong knowledge sharing across the team. Why this role Work across major power, energy and renewables. Exposure to multiple document control systems (Aconex, ProjectWise, Team Binder, EDMS and others). Strong collaboration with experienced engineering and project teams. Variety - no 2 weeks look the same. Stable, long term role within a well established utility and infrastructure business. Opportunity to step up into a senior role. About the role This role is responsible for setting up, managing and maintaining document control systems to ensure project documentation is accurate, compliant and issued on time. You’ll work across multiple document control platforms (often concurrently), manage document registers and transmittals, and support design submissions and client deliverables. The role suits either an experienced Document Controller ready to step up, or an established Senior Document Controller looking to work across complex, technically interesting projects. Key responsibilities Set up, manage and maintain document control systems for projects and tenders, including document and drawing registers. Register, track, distribute, revise and archive controlled project documentation. Manage document workflows and ensure compliance with UGL, client and ISO9001 requirements Coordinate design submissions, transmittals and revisions, reviewing documents for accuracy, format and compliance. Senior candidates will also provide guidance and contribute to process improvement. What we offer Enjoy a hybrid work arrangement working from home 1-2 days per week. Benefit from 16 weeks of paid primary parental leave. Complimentary salary continuance insurance. Discounted Medibank health insurance. Shape your career with an Individual Development Plan. Participate in our Wellness Program with AIA Vitality. Access our OneRewards Discount Program. About you You’re organised and comfortable working in a fast moving environment. You enjoy learning new systems, adapting to different client requirements and being a reliable point of contact for project teams. Most importantly, you take pride in keeping documentation accurate, compliant and well managed. You'll need: Hands‑on document control experience with electronic document management systems within engineering, utilities, construction or heavy industry. Strong attention to detail and the ability to manage high volumes of documentation across multiple concurrent projects, with sound knowledge of document control procedures and quality requirements. Clear communication skills and a team focused approach. About Us UGL is a respected of end-to-end engineering, construction, operation and maintenance services within various sectors including rail, transport, communications, oil and gas, power, renewables, resources, water and defence. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprises, and public institutions. As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles. We are an Equal Opportunity Employer and strongly encourage applications from people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds. Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to complete an online medical questionnaire. Ref: 267181

Responsibilities

This role is responsible for setting up, managing, and maintaining document control systems to ensure project documentation is accurate, compliant, and issued on time across multiple platforms. Key duties include registering, tracking, distributing, revising, and archiving controlled project documentation while coordinating design submissions and client deliverables.