Document Specialist at Blitt and Gaines, P.C.

Vernon Hills, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

25.0

Posted On

06 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Mail Processing, Scanning, Faxing, Record Keeping, Communication Skills, Emotional Intelligence, Microsoft Outlook, Microsoft Office, Attention To Detail, Organization, Prioritization, Office Equipment Operation

Industry

Law Practice

Description

Description About Blitt and Gaines, P.C. Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation’s largest financial institutions. With nine offices across Arizona, Arkansas, Illinois, Indiana, Iowa, Kansas, Missouri, Tennessee, and Wisconsin, our attorneys and support teams deliver high-quality, compliant, and ethical legal services. At the heart of our firm are people—our clients, our employees, and the partnerships we build. Guided by our philosophy—Collect Compliantly. Litigate Ethically. Lead Effectively. Exceed Expectations. Expect Excellence—we uphold integrity, respect, and fairness in every interaction. Job Summary: The Document Specialist processes inbound and outbound mail and assists with scanning, faxing, and record keeping. Additionally, the Document Specialist may assist vendors, process servers, delivery people, and other firm visitors. This is an in-person position and requires working closely with teammates throughout the day. Essential Duties: · Opens, sorts, scans, and distributes inbound mail, payments, and legal documents · Prepares outbound mail, including UPS, FedEx, certified mail, and bulk mail processing using a folder/inserter machine · Sends outbound faxes · Assists in keeping accurate daily mail logs · Signs in and assists firm visitors, including vendors, process servers, and delivery people. No sales or negotiations are included in this role Requirements Education/Experience: · High school or GED required · Prior mailroom or legal assistant experience is a plus · Prior leadership experience is a plus Knowledge/Skills/Abilities: · Must be able to read English fluently · Must be comfortable working in a fast-paced environment with multiple priorities · Must have strong communication skills and emotional intelligence · Must be able to use office equipment, including computers, printers, and scanner · Familiarity with Microsoft Outlook, Microsoft Office, and mailroom machines is a plus · Attention to detail, organization, and ability to prioritize multiple projects · This is a full-time, in-person position located at the Vernon Hills office

Responsibilities

The Document Specialist manages inbound and outbound mail, including scanning, faxing, and maintaining accurate mail logs. They also serve as the first point of contact for firm visitors, vendors, and process servers.