Documentation Assistant at Defense Holdings, Inc.

Tulsa, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

0.0

Posted On

20 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Documentation Preparation, Compliance Reporting, Version Control, Regulatory Alignment, Analytical Skills, Organizational Skills, Communication, Problem-Solving, Time Management, Microsoft Office Suite, Document Control Systems, Billing Processing, Accounts Processing, Auditing Support

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid, Remote (US) Employment Type: Full-Time Department: Compliance / Documentation Reports To: Documentation Manager Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking a Remote Documentation Assistant (Technical & Compliance) to support the documentation department in preparing, maintaining, and reviewing technical and compliance documentation while ensuring accuracy and regulatory alignment. The ideal candidate will be highly detail-oriented, analytical, and able to manage documentation processes efficiently. This role requires strong organizational skills and the ability to communicate with team members effectively. Key Responsibilities Billing & Accounts Processing Prepare, review, and maintain technical and compliance documents in a timely manner. Ensure accurate documentation records and version control updates. Handle internal requests for document updates and revisions. Compliance & Reporting Assist in the preparation of compliance reports for management review. Ensure compliance with regulatory policies and documentation standards. Help with audits and support compliance reporting processes. Cross-Department Coordination Collaborate with compliance, legal, and operations teams. Ensure documentation procedures align with company policies and industry standards. Required Qualifications Associate’s or Bachelor’s degree in Business, Technical Writing, or related field. 2–4 years of experience in documentation, compliance, or administrative support. Proficiency in Microsoft Office Suite and documentation tools. Strong analytical skills and attention to detail. Ability to manage multiple priorities in a fast-paced environment. Preferred Qualifications Experience in government contracting or defense-related compliance. Familiarity with document control systems. Core Competencies Accuracy & Attention to Detail: Ensure accuracy in documentation and reporting. Communication Skills: Effectively communicate with team members. Problem-Solving: Address documentation issues and discrepancies proactively. Time Management: Handle multiple tasks efficiently and meet deadlines. Work Environment Professional office environment (or hybrid/remote if applicable). May require occasional travel. Must be eligible to work in the United States. Ability to obtain and maintain security clearance may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

The Documentation Assistant will be responsible for preparing, maintaining, and reviewing technical and compliance documentation, ensuring accuracy and adherence to regulatory standards. Key duties include managing documentation records, handling revisions, assisting with compliance reports, and coordinating procedures across compliance, legal, and operations teams.