Documentation Coordinator at The Wonderful Company

Suva, Central, Fiji -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

0.0

Posted On

15 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Documentation Management, Data Entry, Customer Service, Time Management, Communication Skills, Attention To Detail, Cargo Wise, Microsoft Office Suite, Supply Chain Management, Vessel Auditing, Freight Documentation, Problem Solving

Industry

Food and Beverage Manufacturing

Description

Company Description Neptune Pacific operates market leading brands in shipping and logistics services across 18 Pacific Island markets. NPDL is the largest carrier in its core Pacific Island markets operating eight container ships and servicing 18 Pacific Island nations. The Documentation Coordinator is responsible for administrating back-office functions of the Customer Experience department. A crucial element of this role is ensuring all documents are produce with a high degree of accuracy and within tight timeframes due to short transit times of the Pacific Island Trades. The Documentation Coordinator will also be required to make system updates according to Company processes to ensure seamless operations and proactively manage issues related to the documentation outputs. It is essential the Documentation Coordinator communicates effectively with internal and external customers. Job Description Process all documentation on behalf of principals and send pre-alert and schedule information to customers Collaboratively coordinate with all internal departments to improve the delivery of functional KPI Ensure all documentation submitted by customers is handled with care and completed in a timely manner Download and compile manifest and invoices and arranging for distribution to local authorities and internal customers Compiling manifest, bill of ladings and invoices in a timely manner including amendments as required Responsible for data entry of bills and freight details into system, Responsible for vessel/ voyage audits to ensure all BOL have been processed and closed within the agreed KPI Overall accountability of the end-to-end process allocated trade lanes Liaise with Commercial and Sales teams / Managers on rates queries in accordance with NPDL approval process Preparing all pre-receivable advice documentation for customers First point of contact for customer complaints and enquiries related to documentation and escalation process when necessary Self-checked on accuracy of internal and external documents Supporting internal customers with adhoc documentation requests Other tasks as directed Qualifications Tertiary studies in management / business administration with supply chain desirable Minimum 2 years shipping / freight experience in similar position Team player with positive, customer-centric attitude Exceptional communication skills, both verbal and written Process-oriented approach to work and excellent attention to detail. Effective Time management and planning skills. Ability to work under pressure and make sound decisions in fast-paced environment. Demonstrated adaptability to work to changing deadlines. Intermediate proficiency with Microsoft Office Suite Proficient training experience in Cargo Wise desirable Resilient team player who is goal-orientated and demonstrates a high level of commitment with the ability to work under minimal supervision. Additional Information Competitive benefits package (salary plus bonus). Opportunity for development and internal mobility. Wonderful Giving - allowing you to donate company money to a cause of your choice. Project Wonderful - Staff spend a day in the community helping with various projects. Company focused on wellness and health If you are a self-starter with an interest in developing your skills in the logistics industry, then this could be you. To be considered for this role you must have the legal right to live and work in Fiji. All your information will be kept confidential according to EEO guidelines. EEO is the law - click here for more information

Responsibilities

The Documentation Coordinator manages back-office functions for the Customer Experience department, ensuring accurate and timely production of shipping documents. Key duties include processing bills of lading, manifests, and invoices while coordinating with internal departments and external customers.