Documentation Specialist II at RWDY Inc

Spring, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

50.0

Posted On

21 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Documentation Coordination, Information Management Systems, Stakeholder Engagement, Document Development, Contract Compliance, DFO Scheduling, Deliverable Tracking, Gap Analysis, EDMS Implementation, Performance Metrics, Auditing, Communication, Project Team Interface, Operations Readiness, Technical Documentation

Industry

Oil and Gas

Description

Job Title Documentation Specialist II Location Spring, TX Schedule M-F, 40 hours per week Compensation $50/hr Target Start Date ASAP Scope MAIN FUNCTIONS Coordinate between the Project Team (PT) and Operations to define the documentation and information required for handover to support operations planning, start-up preparations, and ongoing operations. This includes defining formats and characteristics of information management systems and tools. Develop Documents for Operations (DFO) strategy by interfacing with stakeholders on requirements and delivery. Ensure Contractor and Supplier documentation deliverables meet contract requirements for successful handover to Operations. TASKS AND RESPONSIBILITIES Coordinate communications between the Project Team and Operations to plan and execute DFO schedules and processes in alignment with Company specifications Ensure DFO requirements are clearly understood by the Project Team, Contractors, and Suppliers Interface with Project Team members to identify start-up, integrity-critical, and operations-ready deliverables Plan and conduct DFO workshops, refresher sessions, and communicate expectations to stakeholders Provide guidance and facilitate resolution of DFO-related queries and deviations Monitor progress of DFO deliverables through review, contractor turnover, and final handover to Operations Track and report DFO review and handover status Identify gaps, recommend solutions, and report deficiencies to the Information Management Lead Transmit early and final deliverable documentation packages to Operations Escalate risks that could impact documentation quality, cost, or schedule Conduct internal and external DFO audits and ensure resolution of identified issues Implement and maintain performance metrics for DFO progress and reporting Ensure all final documents, drawings, and metadata are loaded into the Company EDMS (UDocs) SKILLS AND QUALIFICATIONS Bachelor’s degree in a technical or engineering discipline preferred Experience in operations and/or project technical support environments Working knowledge of document management systems and information management tools Advanced proficiency in Information Management practices Understanding of documentation requirements for operating oil & gas facilities Experience supporting Production, Refining, or Chemicals operations Strong communication and stakeholder engagement skills Ability to influence outcomes without direct authority over contributing teams

Responsibilities

The specialist will coordinate documentation requirements between the Project Team and Operations, defining necessary formats and ensuring contractor deliverables meet contractual obligations for handover. Key tasks include developing the Documents for Operations (DFO) strategy, planning workshops, monitoring deliverable progress, and ensuring final documents are loaded into the Company EDMS.