Donor/Accounts Receivable Representative at Kiwanis International, Inc.

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Cash Receipts Processing, Credit Card Processing, Collections, Invoicing, Financial Customer Service, Data Entry, Reconciliation, Recordkeeping, Reporting, Attention To Detail, Time Management, Organization, Communication, Customer Service, Math Skills

Industry

Non-profit Organizations

Description

Description This position requires working in the Indianapolis office at least three days per week, with the potential for additional in-office days as needed. POSITION OBJECTIVE/JOB SUMMARY: This position will work in a cross functional role supporting many parts of the organization including membership, meetings, corporate relations, and the foundation. Ultimately the Donor/Accounts Receivable Representative responsibility is to help manage the revenue and collection cycle of the organization. Responsible for duties related to accounts receivable, cash receipts, credit card processing, collections, invoicing and finance-related customer service for Kiwanis Children’s Fund (Foundation), Kiwanis International, Circle K International, and Key Club International, Builders Club, Aktion Clubs, and K-Kids. Works directly with the Accounting Manager to identify, address, and resolve departmental issues in these areas. ESSENTIAL FUNCTIONS: Billing & Collection (70%) Creates orders and invoices for all revenue streams of the organization (i.e., dues, donations, meeting registrations, sponsorship, etc.) Prepares, posts, verifies, and records payments and transactions related to donations, dues, and accounts receivables. Prepares bank deposits. Research discrepancies and past-due amounts with the assistance of the Accounting Manager and other staff Maintains and updates member/donor and club records, including name or address changes, mergers, etc. Drafts correspondence for past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders for payment Reporting (15%) Assist Accounting Manager in identifying and reporting delinquent clubs to Management (e.g., Procedures 360) Creates reports regarding the current status of accounts as requested Assists in generating monthly billing statements Reconciliation and processing of Fiscal Agent reports Reconciliations/Recordkeeping (15%) Assists Accounting Manager in reconciling accounts on a periodic basis to NetSuite Reconciliation and processing of Fiscal agent reports Process club refunds and record adjustments Creates and updates electronic and hard files to ensure accurate records (10%) OTHER FUNCTIONS: Maintain positive working relationships, maintain confidentiality related to sensitive financial information and work directly with Finance and The Kiwanis Children's Fund staff. Opening and distributing all mail as assigned. Filing, faxing, photocopying and performing any other general office duties as required. Maintain financial records and files (paper and electronic) files for future use and reference. Provide customer service to clubs, donors, members, staff, and leadership regarding financial transactions and activities Other duties as assigned, trained for, and qualified to do. Requirements QUALIFICATIONS: Educational Requirements: High school diploma required; Associate or Bachelor degree in accounting preferred. Experiential requirements: 1 or more years of experience in accounting-related area Knowledgeable of ERP, Donor Management and/or AMS systems Work experience in a 501(c)(3)/nonprofit environment preferred Experience dealing with donors and volunteers preferred Capable of maintaining a professional, pleasant and positive working relationship with all levels of membership and staff Strong communication and support abilities Strong customer service abilities Required skills: Ability to establish priorities, work independently, and proceed with job duties with little supervision. Self-starter with high attention to detail Skill to use a personal computer and various software packages. Microsoft Office Suite Products with strong emphasis on Word and Excel Microsoft Outlook- utilization of email, calendar, and management tools Good organization, file management, and time management skills Strong organization and time management skills Strong math skills Highly accurate data entry skills Strong oral and written communication skills Blackbaud Raiser’s Edge or equivalent donor database software a plus Blackbaud Online Express, Qgiv or equivalent online donation software a plus Other requirements: Knowledge of accounting/finance-related terms and activities Commitment to the vision, mission, and values of Kiwanis International and the Kiwanis Children’s Fund. Kiwanis Family experience a plus Multilingual a plus WORKING CONDITIONS/OTHER INFORMATION: Ability to work occasional weekends/evenings. Required to sit most of the day and complete data entry using a desktop computer. Lifting and moving file boxes. Walking and standing to communicate with Finance Team and other staff in the building. Able to work a flexible schedule.

Responsibilities

This role manages the revenue and collection cycle, handling duties related to accounts receivable, cash receipts, credit card processing, collections, and invoicing for several Kiwanis entities. Essential functions include billing, collection, reporting on delinquent accounts, and performing periodic account reconciliations.