Job Requisition ID: 48520
Closing Date: 08/13/2025
Agency: Department of Central Management Services
Class Title: EXECUTIVE I - 13851
Skill Option: None

WHY WORK FOR ILLINOIS?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

POSITION SUMMARY

The Department of Central Management Services, Division of Vehicles is accepting applications to fill the position of the Small Purchase Liaison of the State’s Vehcile Fleet. The ideal candidate is highly motivated with the ability to resolve complex issues collectively across many units. Ths position functions within a team of administrators on processing purchases of commodities and equipment. We invite all qualified applicants interested in assisting the Division of Vehicles as we serve the State of Illinois to apply for this position!

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires a valid driver’s license and the ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Officeof the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. 7. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.)requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive EthicsCommission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

• Under general direction of the Division of Vehicles (DoV) Innovation & Systems Manager, plans, executes, controls, and evaluates all aspects of the Small Purchases Program (under $20,000 unless delegated on a case-bycase basis by the Bureau of Strategic Sourcing (BoSS)), including bid specification development and solicitation process, for purchases within a variety of DoV and Mail & Messenger portfolios.
• Serves as a liaison to the BoSS, representatives from state garages and the vendor community.
• Subject to DoV Senior staff approval, organizes, plans, and executes the development of specification and evaluation criteria, leading supplies and services contract negotiations with vendors.
• Conducts ongoing analysis and research of programmatically specific methods of securing cost-effective supplies and services via Small Purchase to support the agency with quality supplies and services.
• Performs other duties as assigned or required, which are reasonably within the scope of the duties enumerated above.