DRC- Administrative Coordinator at Gaudenzia, Inc.

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Feb, 26

Salary

0.0

Posted On

12 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Office Functions, Microsoft Word, Microsoft Excel, File Maintenance, Project Management, Customer Service, Telephone Etiquette, Effective Communication, Math Skills, Basic Accounting, Organizational Skills, Report Preparation, Cultural Competence, Confidentiality, Care Coordination

Industry

Individual and Family Services

Description

Your responsibilities in this role may include: 1. Treat all clients and staff with dignity and respect. 2. Supervise the maintenance of both program and client electronic and paper files in a confidential environment and in accordance with state and federal regulations. 3. Collect monies owed to facility including co-pays, script fees, payer checks 4. Prepare reports as required by the Program Director or designee. 5. Ensure maintenance of current, organized database, filing, and reporting systems. 6. Maintain organized, accurate system to record, receive, and disburse client funds, valuables, and facility funds, as needed. 7. Maintain contact with appropriate community resources needed to facilitate care coordination. 8. Implement internal and external communication and reporting systems to facilitate thorough communications with program staff, regional office, funding and governmental agencies, and other community resources. 9. Greet facility visitors, and screen clients returning to the facility, if needed. 10. Answer phone calls and check facility voicemail daily. 11. Aid in the completion of IT and maintenance tickets to resolve facility issues. 12. Aid in facility incident, acquisition, check requests, and other submissions/postings on SharePoint 13. Participate in and record minutes from administrative meeting and other facility meetings, as assigned. 14. Sort, distribute, and prepare facility correspondence, and deliver faxes to appropriate persons. 15. Maintain facility supply inventory, and order new supplies, coordinate equipment repairs, as needed. 16. Provide administrative support and other duties as assigned by Program Director, or designee. Qualifications Education/Training: High School Diploma or GED; Associate’s Degree preferred Experience: At least 5 year of administrative experience in an office environment -Knowledge of office and clerical functions. -Knowledge of Microsoft Word and Excel. -Knowledge of system reporting and file maintenance. -Knowledge of project management with ability to work independently. -Excellent customer services and telephone etiquette. -Ability to communicate effectively verbally and in writing. -Ability to establish and maintain effective working relationships with clients, other staff member, outside agencies/institutions and the general public. -Ability to successfully work with others from various cultures and backgrounds. -Ability to perform math and basic accounting. -Ability to plan and organize work and prepare appropriate reports.

Responsibilities

The Administrative Coordinator is responsible for maintaining client and program files, collecting payments, and preparing reports. They will also manage communication with community resources and support facility operations.