Driver/ Administrative Clerk, UN Women, N-PPSA-2, Astana, Kazakhstan at United Nations UN

Astana, , Kazakhstan -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

0.0

Posted On

24 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Driving Skills, Knowledge of Driving Rules, Chauffeur Protocol, Defensive Driving Skills, Minor Vehicle Repairs, Effective Communication, Client-Oriented Approach, Cultural Sensitivity, Administrative Support, Logistics Support, Vehicle Maintenance, Attention to Detail, Time Management, Professional Appearance, Problem Solving, Stakeholder Engagement

Industry

International Affairs

Description

Background: UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. The UN Women Kazakhstan Country Office, based in Astana, implements programmes and initiatives that advance gender equality and women’s empowerment in close partnership with the Government, civil society, UN agencies, and development partners. Reliable transportation in this regard is critical for timely delivery of programme and operational activities, including participation in meetings, workshops, and field missions. Reporting to the Operations Analyst, Driver shall perform duties of driving services to the UN Women Country Office, ensuring the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of operations, protocol and security issues. Driver shall also demonstrate a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds. Provide reliable and secure driving services: Drive office vehicle for the transport of authorized personnel; Deliver and collect mail, documents and other items to Government – offices/Embassies/commercial establishments/UN offices; Meet official personnel and visitors at the airport, including visa and customs formalities arrangements when required; Verify that all passengers wear seatbelts at all times in the vehicle; Ensure all immediate actions required by rules and regulations are taken in case of involvement in accidents; Adhere to relevant job specific guidelines and policies of UN Women such as but not limited to the vehicle management policy; and Ensure vehicle comply with the Security and Safety standard established at the duty station through Security Risk Management process. 2. Provide proper use of vehicle: Contribute to environmental sustainability and cost-savings by driving responsibilities; Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs; and Provide inputs to preparation of the vehicle maintenance plans and reports. 3. Provide day to day maintenance of the assigned vehicle: Ensure that the official vehicle is kept cleaned, washed and is always in good working condition; Make minor repairs and make arrangements for major repairs; Change oil, check tire tread depth and pressure, lights, indicators, wipers, horn, clutch and brakes and ensure that any errors of warning indicators on dashboard are inspected and addressed in timely manner; and Arrange and complete winterization of office vehicles when this is required by local traffic regulations or when travel to areas that might be affected by snow is planned. 4. Maintain and ensure availability of all required documents/supplies: Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and maps of the city/country, first aid kit, and necessary spare parts in the assigned vehicle; and Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents. 5. Provide general administrative and logistic support as needed: Assist office staff in filing, photocopying and maintaining required records; Assist in the ordering, physical verification and distribution of promotional materials and payments of bills; Assist in asset verification and other administrative support; Assist administrative assistant and Operations analyst with completing procurement related documents and procedures; Provide administrative and logistical support with organization of various public events, including conferences, workshops, retreats, etc. Receipt of shipments, customs clearance arrangements, preparation of documents for UN Women; Maintain the database of the vendors and service providers, including potential vendors and conduct market research to keep the database up to date; The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Competencies: Core Values: Integrity; Professionalism; Respect for Diversity. Core Competencies: Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example. Please visit this link for more information on UN Women’s Values and Competencies Framework: Functional Competencies: Excellent driving skills Good knowledge of driving rules and regulations, chauffeur protocol and courtesies, and local roads and conditions, and defensive driving skills; Skills in minor vehicle repairs Ability to be on time Professional appearance Ability to communicate effectively and be efficient and regularly follow up on the status of assigned tasks. Statements : In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment. Diversity and inclusion: At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

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Responsibilities

The Driver/Administrative Clerk will provide reliable driving services for authorized personnel and assist with administrative tasks such as filing and logistics support. The role also includes maintaining the vehicle and ensuring compliance with safety standards.