DTS Travel Clerk at Haka Inc.

Honolulu, Hawaii, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

DTS, Travel Coordination, Administrative Support, JTR Compliance, Voucher Review, Budget Lines of Accounting, GSA Fares, Per Diem Alignment, Audit Readiness, User Guide Development, SOP Development, Audit Response, GTC Delinquencies, AO Tracking, Customer Service, SOD Review

Industry

Description

Description We are seeking an experienced Travel Clerk III to provide travel coordination and training support for USINDOPACOM, Camp Smith in Aiea, HI. Your scope of work includes providing administrative support to the J0 organization on the utilization of DTS to assist users in obtaining DTS access, updating users' profiles and proper reporting hierarchy and budget lines of accounting. The DTS Travel Clerk will conduct reviews of traveler requests and vouchers to ensure entries made comply to Joint Travel Regulations (JTR) and have proper supporting documentation to support expenses listed. The Travel Clerk will work with the Comptroller office to determine the level of access and permissions to be granted to perform these functions. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Job Duties Travel Administration: Assist J0 Staff with updating personnel profiles, routing lists and accounting information in DTS Verify users' profiles are assigned correctly to the proper command organization and DTS travel label. Engage with Comptroller staff to update users' profiles as needed Verify sufficient funds are available in the DTS budget module to cover upcoming personnel travel. Informs the assigned Approving Official (AO) of pending orders requiring their approval Review travel requests and vouchers to validate requests are compliant with the Joint Travel Regulations, component guidance and mission requirements Review travel requests to ensure that the right budget label is used to cover the travel expenses. Ensure that commercial transportation reservations utilize General Services Administration (GSA) city-pair fares when feasible; hotel fees align with authorized per diem rates; and per diem requested cover official travel dates. Ensure any variance is supported by proper justification or authorization Verify that pre-trip substantiating documentation is electronically attached to travel request Review travel vouchers and ensure receipts and other supporting documents are attached. Ensure travel documents and transactions are audit ready and compliant with JTR and DoD FMR Develop user guides for new employees, that address how to apply for a government travel card, how to get a DTS account, how to create a travel request and a travel voucher, to include phone numbers to Travel Management Company (TMC) help desk, central ticketing office or other staff offices when assistance is needed. Guides will serve as a reference tool for J0 staff members Develop a Standard Operating Procedures (SOPs) for continuity purposes to address Command specific travel request processes, required system access and roles, required training for each role, to serve as reference or as an aide to improve the quality and accuracy of travel requests and voucher submissions In response to audit tasks, the DTS Clerk will coordinate with directorate personnel, if necessary, to obtain information or data to respond to the audit or task. Contractor will pull information from DTS or from electronic or hard copy files or seek information from the staff and develop a response for leadership to respond to the task. Where information may not be readily available, the contractor will need to be resourceful and conduct research and analysis to coordinate with entities outside the command until all efforts have been exhausted Coordinate with comptroller staff to obtain reports for Government Travel Card (GTC) delinquencies (banking system) and DTS outstanding vouchers, for reporting to the Headquarters Commandant Notify J0 staff members to clear outstanding GTC and voucher delinquencies within five (5) days of returning from travel Track and maintain an organization structure of AOs for each J0 special staff office, keeping track of AOs who are departing to ensure those offices appoint a new replacement AO to assume responsibilities. Updates should be done quarterly DTS Clerk will track users DTS training information and contact them when refresher training is required and follow up for completion Customer Service. The DTS Clerk will make phone calls to other directorate action officers, resource managers and travelers, or to the Defense Travel Management Office (DTMO) to address outstanding vouchers or to resolve discrepancies when identified. 3.1.18 Conduct a quarterly review of the Separation of Duties (SOD) report to submit to the Level III Agency Coordinator to obtain approval Conduct a quarterly review of the Separation of Duties (SOD) report to submit to the Level III Agency Coordinator to obtain approval for a waiver. DTS Clerk will maintain records of all SODs submitted and status of approvals received. Requirements Key experience/skill requirements for DTS Administrative Support Minimum 2 years' experience as an Organizational Defense Travel Administrator (ODTA) or Agency Program Coordinator (APC) for the government travel card program or Approving Official (AO) Must be highly skilled in utilizing the Defense Travel System (DTS), and Navy Enterprise Resource Planning (ERP) Knowledge of the Joint Travel Regulations (JTR), and the DoD Financial Management Regulations (FMR) Knowledge of travel pay rules and procedures to effectively interact with DTS to include travel processes related to DTS and per diem Strong communications skills, including the ability to interact efficiently with both military and civilian employees of all ranks, through email and other written correspondence, by phone call and verbal interaction Basic computer skills (the ability to navigate to a webpage, make entries, use a mouse, enter data on basic spreadsheets etc.) are highly essential Proficient in using Microsoft Word, Excel, PowerPoint, and SharePoint Strong Mathematical skills, able to add, subtract, multiply, divide, etc Bachelor's degree in any field of study.

Responsibilities

The Travel Clerk will provide extensive travel coordination and administrative support for USINDOPACOM, focusing on managing user access, updating profiles within the Defense Travel System (DTS), and ensuring all travel requests and vouchers comply with Joint Travel Regulations (JTR). Key duties include verifying budget availability, reviewing documentation for accuracy, developing user guides and Standard Operating Procedures (SOPs), and responding to audit tasks.