Duty Manager Soft Services at JLL

Bangalore, karnataka, India -

Full Time

Start Date

Immediate

Expiry Date

01 Apr, 26

Salary

0.0

Posted On

01 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Helpdesk Operations, Mailroom Management, Front Office Operations, Security Operations, Housekeeping Management, Cafeteria Operations, Estate Management, General Operations, People Skills, Team Collaboration, Improvement Initiatives, EHS Practices, Vendor Management, Client Coordination, Training and Development, Incident Management

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Responsibilities Helpdesk/Mailroom Operations § To provide management advice on Helpdesk/Mailroom for escalated issues during the shift § To ensure immediate response to all priority calls from employees and Siebel team during the shift and follow escalation process § Clearing of C-mail / Government agencies mail to the proper recipient. § To ensure accident or crises management is addressed immediately Front Office Operations § To provide management advice for Front Office for escalated issues during the shift. § To ensure immediate response to all priority calls during the shift and follow escalation process § To take rounds of front office, lobby area, rest rooms to ensure a high standard of housekeeping & upkeep Security Operations § Attending the shift briefing § To ensure Security muster, deployment and make sure to acknowledge on the register for any penalties/comments for the improvement in security services § To ensure that the security assignment manager or security in-charge of the facility is being updated on the client’s/VIP visits § To ensure that the security related issues are discussed with security assignment manager and also on priority for the shift and ensure there is an action and tracking for the issue closure. § To ensure that security staff adheres to GAP norms. § To discuss and assist facility manager and security Manager (pan India) on monthly basis on the vendor performance matrix. § To ensure the Grooming of the staff § To manage the overall key room, clock room and time office operations. § To ensure weekly training is imparted and staff grooming standard is maintained. § To ensure VMT tool (vendor management tool) is up and run all the time § To ensure all registers/tools update for material movements (In & Out) on day to day basis § Follow the escalation matrix if anything wrong § Ensure to implement EHS practices (PPEs etc) in and around the security premises § Ensure to update the new assets in the asset tracker & update the relevant stake holders (WM & CEs) Housekeeping Operations § Attending the shift briefing § To ensure Housekeeping muster, deployment and ensure acknowledgment on the register for and penalties/comments for the improvement in housekeeping services. § To ensure that the housekeeping duty manager or housekeeping in-charge of the facility is being updated on the client’s/VIP visits. § To ensure that the housekeeping related issues are discussed with housekeeping duty manager and also on priority for the shift and ensure there is an action and tracking for the issue closure. § To ensure a facility walk through to check on all rest rooms, breakout area, workstations, meeting rooms, cabins, common areas, development areas for the quality of the housekeeping services. § Identification, on time closure and reporting of snags. § To discuss and assist facility manager on monthly basis on the vendor performance matrix. § Ensure all the Siebel housekeeping calls are closed on priority and within TAT without escalations. Cafeteria Operations § To ensure caterers maintain a high standard of hygiene & cleanliness in the services areas § During food run out situation, ensure the matter is escalated to catering lead and coordinate with the catering vendor or any other alternative arrangements § To ensure random food samples test is done by Accenture authorized vendor and results are taken up accordingly. § To manage and supervise the quality, quantity and the cost of meal and refreshments being served in the cafeteria. § To ensure that the operating hours, menus will be prominently displayed in all prominent places in the cafeteria. § To conduct quarterly traffic analysis and ensure that waiting time on the cash counter and food counters and Sodexho counters shall be within tolerable limits. § To ensure that the table & chairs are cleaned at all times and the frequency shall be modulated according to the traffic. § To ensure that tracking is done on the vendor crockery like spoons, plates etc. to ensure no shortages. § Should conduct monthly random Kitchen audit of the vendors. § Escalate Facility Manager and then Accenture Lead on escalations. § Ensure the hygiene of the cafeteria vendors operating in stalls. § Ensure PPE are used by vendor staff while serving, cooking and washing. Estate Management Ensure necessary approvals are taken by the builder team on cases to cases basis during specific events Coordination with builder on guarding services and common area upkeep daily / weekly / monthly Co-ordinate with builder security for logistics requirement Co-ordinate with builder for pest control activity closure Take proper rounds in all common areas maintained by builder Co-ordination with builder HK team & ensure daily HK activity in place in common areas Make snag reports pertaining to common area’s and follow up for closure Coordination for bee hive removals and pest control Coordination with builder security team for any logistics requirement General Operations § To ensure upkeep of breakout area & reprographic equipment’s at all times and take necessary actions as required. § To ensure all such communication is entered in the duty manager log book to inform the next shift person. Proper handing over and taking over to be done. § To go for facility, walk around and ensure Walk around map & Guide is followed and maintained. § To adhere to Accenture Policies, Processes & procedures and also the statutory documents § To adhere to Accenture SLA & KPI as agreed with JLL § To assist Facility Manager in all such ISO, Internal, External, audits that happen at Accenture and ensure necessary documentation are done § To coordinate with engineering team for any issues that need help. § Organizing induction program for all TPV & Jll staff § Plan & train TPV staff on Accenture policies and requirements. § Daily and monthly updating of OLA in the SMDRS tool. § Important and VIP client visits to be coordinated with Events team and should be managed without escalations. § Should have complete knowledge & functionality e.Fit tools ( VMT, IMT, Site Ops. Site Inspection tool), BGC and work permit tool. § Should govern overall pest control, carpet maintenance, Wellness room, Ambulance, Indoor plants, Recreation room and Gym activities. § Should conduct all the scheduled meeting and focus meets with projects as per calendar. § Should participate and manage half yearly fire drill. § All daily, weekly and monthly reports to be shared on time. § All the relevant checklist to be governed and maintained as per requirement. § Adopt to all the new implemented initiatives. § Handling of security, EHS incidents on priority and communicating the same as per escalation matrix. § Answering the employee query on phone and replying mails § Follow the escalation process & matrix for any incident / issues (100%) Sound like the job you’re looking for? Before you apply, it’s also worth knowing what we are looking for: Education and experience Graduate degree with relevant work experience. Very Good people skills and ability to interact with a wide range of client staff and demands; Proven ability to function effectively as part of a team Proven ability to initiate and follow through with improvement initiatives. What you can expect from us You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep your ambitions in sight and imagine where JLL can take you... Apply Today! Business Specific Question Location: On-site –Bangalore, Karnataka Scheduled Weekly Hours: 40 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Duty Manager Soft Services is responsible for overseeing Helpdesk, Mailroom, Front Office, Security, Housekeeping, and Cafeteria operations, ensuring high standards of service and immediate response to escalated issues. The role includes managing vendor performance, conducting facility walk-throughs, and ensuring compliance with safety practices.