e-Billing Specialist at Kahana & Feld LLP

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

43.0

Posted On

04 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

E-Billing Systems, BillBlast, T360, Legal Tracker, CounselLink, Client Billing Setups, Subject Matter Expert, Training, Invoice Submission, Pre-bill Review, LEDES Formatting, Billing Discrepancies, Audit Requirements, Vendor Liaison, Reporting, Analytics

Industry

Law Practice

Description

Description The e-Billing Specialist will play a key role in the implementation and ongoing administration of our e-billing systems, including BillBlast, and support across additional platforms such as T360, Legal Tracker, and CounselLink. Duties and Responsibilities Lead and support the implementation of BillBlast in partnership with IT, consultants, and billing leadership. Manage ongoing configuration, optimization, and support of e-billing platforms (BillBlast, T360, CounselLink, Legal Tracker, etc.). Assist with new client billing setups and implementation of client-specific billing guidelines. Serve as a subject matter expert and trainer for e-billing platforms, delivering training to Finance and Legal Staff. Support Billing and A/R Specialists by resolving submissions, including rejections and reductions. Prepare and submit compliant electronic invoices via various e-billing platforms. Review pre-bills for accuracy and compliance with client billing rules and LEDES formatting. Communicate with attorneys and legal staff to resolve billing discrepancies. Track e-bill statuses, follow up on rejections, and correct issues proactively. Maintain accurate billing documentation and support audit requirements. Act as a liaison between the firm and client billing teams or third-party vendors. Stay current on industry trends, client billing requirements, and best practices. Support the monthly billing cycle and end-of-month closing processes. Provide reporting and analytics to attorneys and leadership as needed. Qualifications & Skills Bachelor’s degree in accounting, Finance, Business, or related field. 1-3 years of legal billing experience, preferably in an insurance defense or litigation law firm or professional services environment. Prior law firm experience within billing or finance. Hands-on experience with e-billing platforms such as Legal Tracker, CounselLink, TyMetrix, and BillBlast. Working knowledge of legal billing systems (e.g., Aderant, Elite, Juris, Timeslips). Familiarity with client billing guidelines, LEDES formatting, and timekeeping policies. Knowledge of UTBMS coding preferred. Excellent organizational, problem-solving, and communication skills. High level of accuracy and attention to detail. Ability to work independently and manage multiple deadlines with accuracy. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Non-Exempt Supervisory Responsibilities None Work Location Hybrid Work Schedule 8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays. If position is part-time the work scheduled will determined for M-F. Hourly Rate $31 - $43 per hour Physical Requirements Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodation. Travel 5 – 10% domestic travel by ground and or air, dependent on firm needs

Responsibilities

The e-Billing Specialist will lead the implementation and ongoing administration of e-billing systems like BillBlast, managing configurations, assisting with client billing setups, and serving as a subject matter expert for training finance and legal staff. Key duties include resolving invoice rejections, preparing compliant electronic invoices, and ensuring accuracy against client billing rules and LEDES formatting.