E-commerce Operations & Administrative Specialist at FASTSIGNS #50301

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Sep, 26

Salary

45750.0

Posted On

14 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Google Workspace, E-commerce Maintenance, Procurement, Inventory Management, Digital Asset Management, Technical Troubleshooting, Vendor Relations, Asana, Information Architecture, Data Entry, Project Management, Customer Support

Industry

Printing Services

Description

Benefits: 401(k) matching Dental insurance Health insurance Paid time off Training & development Vision insurance Role Overview We are looking for a highly organized, "jack-of-all-trades" professional to join our San Antonio team. This role is the heartbeat of our e-commerce operations. You will support the Account Manager by ensuring our store is updated, our 25+ vendors are managed, and our digital files are kept in pristine order. The ideal candidate is a Google Workspace power user who thrives in a fast-paced environment and is comfortable jumping from a creative task to a logistical one at a moment's notice. Core Responsibilities • E-commerce Maintenance: Execute pricing updates, launch new products, and audit product thumbnails to ensure 100% brand consistency. • User Support & Security: Manage users, issue logins, and troubleshoot front-end e-commerce issues. • Procurement & Inventory: Manage order procurement, including writing purchase orders and tracking inventory. • Digital Asset Management: Maintain a standardized filing system in Google Workspace so all team assets are easily searchable. • Operations & Problem Solving: Troubleshoot order entry issues to streamline processes and handle light sales inquiries as needed. • Collaboration: Attend weekly meetings with the Account Manager to ensure progress on short-term tasks and long-term goals. Candidate Skill Highlights (Evaluation Criteria) Top candidates will demonstrate proficiency in the following areas: • Google Workspace Mastery: Expert efficiency in Google Drive organization, Sheets (data entry/tracking), and Docs. • Radical Adaptability: Proven ability to "context switch"—moving from creative updates to support without losing momentum. • Information Architecture: A stickler for naming conventions and folder hierarchies (no "Untitled Documents"). • Logistical Oversight: Ability to coordinate lead times across 25+ different vendors to prevent stock-outs. • Technical Troubleshooting: A methodical approach to resolving system glitches or user access hurdles. • Professional Agility: Willingness to attend occasional after-hours events (a few times a year) and adapt to changing daily priorities. Minimum Requirements • Expert-level efficiency in Google Workspace (Drive, Sheets, Docs). • Experience with Asana (or similar project management tools). • E-commerce experience is preferred, but not required for candidates with high operational grit. • Strong communication skills for vendor relations and light sales support.

Responsibilities

The role focuses on maintaining e-commerce store operations, including pricing updates, product launches, and vendor management. It also involves managing digital assets in Google Workspace and troubleshooting system issues to streamline order entry.