At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence.
Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.
From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.

YOUR SKILLS:

• Qualifications in Business Administration or similar
• Demonstrated experience in an Executive Assistant role within a fast-paced corporate environment.
• Advanced proficiency in Microsoft Office & excellent verbal & written communication skills
• Superior organizational abilities and meticulous attention to detail.
• Ability to maintain confidentiality and handle sensitive information securely.
• Eligibility to obtain a Defence Baseline Clearance.

YOUR ROLE: EXECUTIVE ASSISTANT

As an Executive Assistant, you’ll play a pivotal role in providing top-tier administrative support within a dynamic environment. You’ll directly support the Vice President, overseeing both Above Water Systems (AWS) team and office administration. We’re looking for a proactive individual with keen attention to detail and outstanding communication skills. Your ability to think outside the box, foster relationships, and offer innovative solutions will be crucial.

KEY RESPONSIBILITIES:

• Efficiently manage and organize VPs’ executive diaries, prioritizing commitments.
• Coordinate diary management and task prioritization for AWS team members.
• Produce precise and timely documents, including presentations, reports, and meeting minutes, with diligent follow-up.
• Arrange domestic & international travel, meetings and events, handling logistics like catering and venue bookings.
• Ensure prompt management of expenses and financial documentation.