EA / Operations Assistant (008-00338) at Hunt St

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

2000.0

Posted On

08 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing, Xero, Calendar Management, Email Management, Admin Management, GoHighLevel, CRM Automation, Workflow Optimization, AI Tools, Communication, Attention to Detail, Autonomy, Real Estate Experience

Industry

Staffing and Recruiting

Description

Looking for Philippines-based candidates Job Role: EA / Operations Assistant Compensation: $2,000 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home. Who The Client Is: A property group based in Australia, dedicated to creating value across residential and commercial real estate through innovation, integrity, and genuine client relationships. Our team combines deep market expertise with modern technology to deliver seamless property experiences — from acquisition and development to sales and management. Role Overview: We’re seeking a highly organized and proactive Operations & Admin Coordinator who can start ASAP to support daily business operations through efficient workflow management, invoicing, and administrative excellence. This role requires someone who can work independently, think strategically, and ensure smooth coordination across finance, scheduling, and CRM automation systems. Key Responsibilities: Manage and process client invoices using Xero, ensuring accuracy and timely completion. Handle calendar and email management for internal and client-facing meetings. Oversee and maintain CRM automations within GoHighLevel (GHL) — ensuring workflows run smoothly, identifying bottlenecks, and continuously optimizing for efficiency. Use AI tools to streamline routine tasks, enhance communication, and support marketing or administrative projects. Maintain organized records and documentation for projects, billing, and client communications. Coordinate across teams to ensure deliverables and schedules are met. Communicate professionally with clients and internal stakeholders, maintaining a tone suited to Australian clients. Required Skills and Qualifications: Proven experience in invoicing using Xero. Strong background in calendar, email, and general admin management. Hands-on experience with GoHighLevel (GHL), including automation setup, monitoring, and troubleshooting. Demonstrated ability to manage automated workflows end-to-end. Excellent written and verbal English communication skills. Proficiency with AI tools (e.g., ChatGPT, Notion AI, or similar) for workflow optimization. Strong attention to detail and ability to work autonomously with minimal supervision. Nice to have: Experience in the real estate or property industry. Work Arrangement & Expectations: This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: Disclose any existing ongoing roles or client work Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Responsibilities

The role involves managing client invoices, handling calendar and email management, and overseeing CRM automations. The candidate will also use AI tools to streamline tasks and maintain organized records for projects and client communications.