EXECUTIVE ASSISTANT

Reporting to the Managing Director, ACB is seeking a pro-active experienced executive assistant to support the management team and lead key strategic projects.
The successful applicant should have a clearly demonstrable track record of high level secretarial duties, strong leadership and project management skills.

JOB DESCRIPTION

Provide comprehensive secretarial and administrative support to the leadership team

• Manage diaries, organize meetings and travel arrangements.
• Conduct research, prepare and edit reports for senior management review
• Maintain documentation to meet governance requirements and to deliver regular ongoing assessments to management
• Handle confidential documents with discretion ensuring they remain secure.
• Maintain office systems
• Attend meetings as required and provide professional, accurate minute taking

Lead key strategic projects on behalf of the MD, specifically.

• Take a brief, plan the task with a roadmap to deliver it to agreed deadlines, implement and maintain key stakeholder engagement
• Working to deadlines and adapting to change if and when it occurs
• Assess risks and opportunities, whilst adhering to relevant regulatory policies and procedures
• Tender preparation and review
• Working knowledge of quality assurance particularly ISO 9001, 14001, 27001

The successful applicant will have:

• Strong educational background Degree or at least A level education
• Exceptional organizational, planning and time management skills
• Strong attention to detail and problem-solving skills.
• The ability to work effectively under pressure and meet deadlines.
• Excellent communication written and orally
• Ability to work cross functions internally and externally, with small as well as multinational clients including government departments
• Although not a requirement, part experience working with regulators or legislation is a benefit
• A high level of discretion and confidentiality.
• Proficiency in MS Office and the Ability to manage and control costs to budget if required

It would be advantageous to have:

• Project Management Qualification

Please refer the Job description for details