EA to Managing Director and Event Assistant at Infopro Digital Services Limited

Leeds, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

13 May, 26

Salary

0.0

Posted On

12 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Written Communication, Verbal Communication, Organisational Skills, Time Management, Multi-Tasking, Calm Under Pressure, IT Skills, Event Coordination, Diary Management, Stakeholder Communication, Confidentiality, Travel Booking, Minute Taking, Logistics Management, Expense Management

Industry

technology;Information and Internet

Description

Infopro Digital are is currently looking for an Executive Assistant & Event Administration Assistant on a permanent contract to strengthen the team within it's UKREiiF brand based in Leeds. . Who we are Infopro Digital is a B2B group specialising in information and technology. With a presence in 20 countries, the group has 4,000 employees of 79 nationalities. UKREiiF – The UK’s Real Estate Investment and Infrastructure Forum is part of Infopro Digital. Built Environment Networking Ltd trades as UKREiiF, a national ecosystem that connects investors, developers, local authorities, and regions to support investment, regeneration, and long-term development across the UK. Our flagship annual event takes place in Leeds each May, welcoming 16,000+ attendees, alongside a programme of monthly UKREiiF Leaders Group events and private investment dinners, including events held at the Houses of Parliament. The business is growing rapidly and operates in a fast-paced, highly collaborative environment. This is an exciting opportunity to join a driven and ambitious team at a key stage of growth. Join Infopro Digital and get the best of both worlds Working at UKREiiF offers the energy and autonomy of a fast-growing specialist business, backed by the scale, structure, and stability of a global organisation, Infopro Digital. As Executive Assistant & Event Administration Assistant, you will be a key player supporting senior leadership while contributing directly to the successful delivery of UKREiiF’s national events programme. You will work at the heart of the organisation, balancing high-level executive support with hands-on event coordination. Role Overview This is a dual-function role, split equally between: Executive Assistant to the Managing Director (50%) Event Administration Assistant (50%) The role provides high-level administrative support to senior leadership while playing a key part in the coordination and delivery of UKREiiF’s events programme. You will work closely with the Managing Director and Senior Director, supporting day-to-day operations, executive coordination, and event administration. Key ResponsibilitiesExecutive Assistant to the Managing Director (50%) Comprehensive diary management and scheduling Inbox management and prioritisation of correspondence Organising internal and external meetings Preparing agendas, documents, and briefing notes Coordinating Board and senior leadership meetings Minute taking and distribution of actions Booking travel and accommodation Managing expenses and reconciliations Acting as a key point of contact for senior stakeholders Handling sensitive and confidential information with discretion Supporting the Managing Director with day-to-day administrative requirements Event Administration Assistant (50%) Speaker coordination across all UKREiiF events Delegate coordination and communication Sending and managing calendar invitations Booking travel, venues, and hotel accommodation for speakers and attendees Managing expenses related to speakers and event attendees Coordinating event logistics including: Name badges Printed materials Menus and signage Liaising with venues and suppliers Maintaining accurate event records and attendee information Supporting the events team during peak delivery periods Optional: Attendance at monthly UKREiiF events to support on-site event management (not a requirement) Key Events Supported UKREiiF Annual Event (Leeds – May, 16,000+ attendees) UKREiiF Leaders Group monthly events Private investment dinners Parliamentary events at the Houses of Parliament Essential Exceptional attention to detail and accuracy Strong written and verbal communication skills Excellent English grammar and professional communication style Strong organisational and time-management skills Ability to manage multiple priorities simultaneously Calm and effective under pressure Confident communicating with senior and high-profile stakeholders Strong IT skills (Microsoft Office / Outlook / Teams) Desirable Experience or demonstrable examples of providing executive-level administrative support Exposure to events, hospitality, conferencing or coordination roles Experience working in a fast-paced or high-growth business environment Previous EA experience is not essential; training and support will be provided for the right candidate with strong capability and attitude Personal Attributes We are looking for someone who is: Proactive and self-motivated Highly accurate and detail-focused Calm under pressure Professional and confident in communication Approachable and collaborative Adaptable and flexible during busy periods Comfortable working with senior leaders and external stakeholders Working Environment & Flexibility Hybrid working available, dependent on workload and event delivery requirements Increased workload expected in the lead-up to and during the UKREiiF annual event Additional time off will be provided following the main event period Generous Annual Leave – 25 days, rising to 30 We know how it important it is to have time off, which is why we start you off with 25 days of holiday (excluding bank holidays) and reward your loyalty with up to 30 days (increases by 1 day after 3 years’ length of service). Group Personal Pension Plan Your future matters to us. Our pension plan is here to help you grow your savings and feel secure about the years ahead. Annual Retirement Planning Advice We want to support you in preparing for life after work, so we offer complimentary retirement planning sessions each year, giving you expert guidance to make informed choices about your pension, savings, and long-term goals. Mortgage Advice We’ve partnered with Charles Cameron & Associates to offer free mortgage support, with personal advice and full guidance from start to finish. Whether you’re buying, remortgaging, investing, or planning ahead, their specialists can help. Life Assurance We provide life assurance to give you and your loved ones peace of mind. Interest-Free Season Ticket Loan Commuting can add up quickly, but it doesn’t have to. Our interest-free travel loan helps you spread the cost, so getting to work feels lighter on your wallet. Private Medical Insurance Your health is a priority. With private medical insurance, you’ll have access to quality healthcare quickly, without the long waits (eligible after 2 years’ length of service). Employee Assistance Programme (EAP) If you prefer to speak to someone outside of work, our EAP gives you confidential advice and counselling to help with everything from work pressures to personal matters. Employee Retail and Gym Discounts From high-street favourites to fitness that fits your lifestyle, enjoy exclusive savings that make your pay go further. Hybrid / Remote Working Everyone should have a healthy balance between their professional and personal life. With our office attendance hybrid model, you’ll have the flexibility to work in the way that suits you best. Cycle to Work Scheme Save money and reduce your carbon footprint by swapping the train or car for two wheels. Holiday Buying Scheme Sometimes 25 days isn’t enough, we get it! Buy extra days off every March to enjoy more time for the things that matter most. Health Cash Plan With our health cash plan with Medicash, you can claim back on treatments like physio, dental, and optical, so you’re supported head-to-toe. Employee Referral Scheme Great people know great people. Earn rewards for introducing talented friends and colleagues who join our team. Enhanced Family-Friendly Leave We believe family always comes first, and we understand how important life’s big moments are. That’s why our enhanced maternity, paternity, and parental leave policies provide the extra flexibility and support you need. Wellbeing Tools & Resources We want to make sure you feel support in every part of your life. From financial guidance to physical health and mental wellbeing support, we provide tools and resources to help you thrive inside and outside of work. Why Join Us? UKREiiF is growing at a strong and exciting pace. This role offers the opportunity to: Work closely with senior leadership Gain exposure to major national events Develop executive-level administrative skills Be part of a collaborative, ambitious and supportive team Play a key role in shaping the delivery of a nationally significant forum This is an excellent opportunity for an organised, motivated individual looking to build a long-term career within a fast-growing business at the heart of the UK’s built environment sector.

Responsibilities

The role involves providing high-level administrative support to the Managing Director while also coordinating and delivering UKREiiF’s events programme. This includes managing schedules, organizing meetings, and handling event logistics.