[EAA] Department Secretary Intern at Bosch Group

Ho Chi Minh City, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

0.0

Posted On

17 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Time Management, Teamwork, Microsoft Office, Problem-Solving, Administrative Support, Data Management, Event Coordination, Procurement, Financial Follow-Up, Documentation, Organizational Skills, Dynamic Attitude, Accuracy, Supportive Nature

Industry

Software Development

Description

Company Description The Bosch Group is a leading global supplier of technology and services. It employs roughly 394,500 associates worldwide (as of December 31, 2020). According to preliminary figures, the company generated sales of 71.6 billion euros in 2020. Its operations are divided into four business sectors: Mobility Solutions, Industrial Technology, Consumer Goods, and Energy and Building Technology. The Bosch Group comprises Robert Bosch GmbH and its roughly 440 subsidiaries and regional companies in some 60 countries. If its sales and service partners are included, then Bosch is represented in roughly 126 locations. This worldwide development, manufacturing, and sales network is the foundation for further growth. BGSV – Bosch Global Software Technologies Vietnam Company Limited (Previous name: RBVH - Robert Bosch Engineering and Business Solutions Vietnam Company Limited) is 100% owned subsidiary of Robert Bosch GmbH. BGSV has started its operations from 19th October, 2010 at E-Town2 in HCMC. This engineering development center will be engaged in developing embedded systems and software, mechanical design and simulation, and will provide IT (SAP Consulting, JAVA Development….) and Business Services (Finance and accounting, Economics, Purchasing, Logistics, Translations Japanese-English-Japanese, Information Security ) solutions to the Bosch group of companies globally. Job Description 1. Departmental Support & Coordination: - Administrative & Operational Assistance: Support daily department operations, including onboarding/offboarding processes for new hires joiner (account, accessories, PC arrangement, etc.). Manage department data (employee list, org chart, borrowed resource list, overtime data, newcomer & exit list, Bosch Global Net). Be a central point for information. - Support to Department Head: Provide direct administrative support to the Department Head: scheduling meetings and assisting with ad-hoc and arising requests. - Meeting & Event Logistics: Organize and prepare for meetings, workshops, and internal events, including content creation and logistical arrangements. - Properties Management: Manage department accessories, properties, and storage. - Visit Management: Coordinate arrangements for incoming and outgoing visit (welcome, visa support, farewell). - Documentation & Processes: Assist in maintaining and updating department internal processes and guidelines. - Procurement & Financial Follow-up: Handle purchasing tasks (contacting vendor, requesting quotation, ordering, receiving) and manage payment follow-ups. - Data & Planning Management: Manage department data on company dashboards and tools. 2. Communication & Collaboration: Internal Engagement: Contribute ideas to department events and activities. Information Flow: Act as a coordinator to transfer information between company level and associates. Coordinate associate benefits and gifts. Qualifications 3rd – 4th year student in Business Administration, Human Resources, Hospitality or related fields. Official university recommendation letter with stamp (mandatory). Commitment: full-time or at least 4 days/week for 6 months internship. Good English skills (especially Speaking and Writing). Good at communication, time management and teamwork. Proficiency in Microsoft Office (Word, Power point, Excel, etc.). Dynamic, accuracy, well-organized, and supportive. Have ability of problem-solving skill. Additional Information Because we do not just follow trends, we create them. Together we turn ideas into reality, working every day to make the world of tomorrow a better place. Do you set high expectations for your learning journey? So do we. At Bosch, you’ll explore, grow, and challenge yourself in a dynamic and innovative environment. Internship Benefits & Learning Opportunities at Bosch Monthly Internship Allowance, plus Meal and Parking support. 1 paid leave day + 1 sick leave day for each internship month. 1 birthday leave day if your birthday falls during the internship period. Accident insurance provided throughout the internship. Opportunity to observe and engage in international projects and innovation. Access to our diverse training programs which surely help strengthen both your personal and professionalism. Participation in various company activities such as football, yoga, badminton, and team building.

Responsibilities

The intern will provide administrative support to the department, manage departmental data, and coordinate meetings and events. They will also assist with procurement tasks and maintain internal processes and guidelines.