Early Years Registration and Support Officer at Knox City Council

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

78124.95

Posted On

30 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Business Administration, Customer Service, Data Management, Stakeholder Relationship Management, Prioritization, Organization, Deadline Management, Database Use, Central Registration System, Pathways, TRIM, Administrative Support

Industry

Government Administration

Description

About the role We have an exciting part time temporary opportunity to join our Early Years Department. As the Early Years Registration and Support Officer, you’ll be part of the Early Years Partnership Team, working to support both internal and external Early Years Service Providers across the municipality. Your role will help ensure that children and families in Knox have access to high‑quality services. This role will provide administrative support to the Strategic Planning and Partnership Team and will support the Kindergarten Central Registration process, including managing registrations and allocating children into sessional kindergarten programs. The position involves liaising with families enrolling in or attending sessional kindergarten and maintaining accurate, up‑to‑date data related to the provision of sessional kindergarten. This is a part-time (3 days per week) temporary Parental leave role till April 2027 based at our Civic Centre however we can offer a range of flexible work option for the right candidate. This is a Band 4 classified role; remuneration will be $73,349.33- $78,124.95 (depending on experience) plus superannuation in accordance with the superannuation guarantee. What you will bring to this role The key selection criteria for this role are: * Demonstrated relevant experience in business administration * Demonstrated experience in providing high quality and responsive customer service * Understanding of administrative and funding requirements of early years services, in particular kindergartens * Relevant experience in the use of databases such as Central Registration System, Pathways and TRIM is desirable or the ability to learn and implement new software systems * Demonstrated experience in developing and maintaining relationships with stakeholders and ability to prioritise and organise workload to meet deadlines and competing demands. How to apply Please submit your application, including your resume and cover letter online via the ‘Apply’ button by 11.55 pm Monday 13th April 2026. All applications must be made via the online portal. No applications direct to the hiring manager will be considered. For further information on this role please contact Amy Forward, Coordinator Early Years Partnerships, at amy.forward@knox.vic.gov.au [xx@knox.vic.gov.au] or on 9298 7347 A link to the position description can be found in the job listing on our Knox City Council Jobs and Careers page.   Please note: Candidates will be shortlisted as applications are received and this role may close earlier than the anticipated closing date. Why work at Knox Discover your future at Knox City Council, where you will deliver meaningful impact, find great opportunities and work with committed people to shape our community. As an employee of Knox, you can enjoy: * Accrued or rostered days off available for full-time roles, depending on operational requirements * Broad range of leave options including up to 16 weeks primary and up to 4 weeks secondary parental leave * Salary sacrifice option for Council-owned childcare fees * Opportunities to take on temporary roles or work in different teams to build skills and support career growth * Support towards further study * 50% off Knox Leisureworks memberships * Employee Assistance Program (EAP) for support in managing personal and work-related challenges. To find out more about the benefits of working at Knox City Council, visit knox.vic.gov.au/why-work-knox [https://www.knox.vic.gov.au/our-council/jobs-and-careers/why-work-knox] Inherent requirements To view the inherent requirements for this position please see attachment below.  * Office Based role(s) - Inherent Requirements Table .DOCX [https://secure.dc2.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtm7vMGU3QfVYtgc8nnNaFsc4I32AwH8d3kNCApPDQwSxOrUfQD1i5dQnU9peQfSfTEY915-ec0ObwKhUwo4TmXkmqgYMR2EW5B_j7P9QZUGAyEzhm4gCDRqv9gOeZ36giJOi7PWFbMxGz0MyVFL6vlg%7e%7e] Our commitments Knox City Council is an Equal Opportunity Employer that is committed to providing a workplace that embraces diversity and inclusion. We are committed to a positive, barrier-free recruitment process. If you have any support or access requirements, we encourage you to advise us at the time of application. Knox City Council has zero tolerance for child abuse and all forms of harm to children. All children and young people who access our services, programs, events and facilities have the right to feel safe and be safe. This includes spaces owned or managed by Council. We take the wellbeing and safety of children and young people in our care seriously. We maintain a child safe organisation by embedding the protection of children into everyday thinking and practice. All Knox City Council employees, contractors and volunteers are responsible for ensuring children and young people are valued, heard and protected from abuse. Knox City Council acknowledges our offices are located on the traditional lands of the Wurundjeri Woi-wurrung and Bunurong people of the Kulin Nation. Follow us For more information about Knox City Council and to stay up to date, follow us on LinkedIn [https://au.linkedin.com/company/knox-city-council].

Responsibilities

This role provides administrative support to the Strategic Planning and Partnership Team, focusing on managing the Kindergarten Central Registration process, including registrations and child allocations for sessional kindergarten programs. The officer will also liaise with families and maintain accurate data regarding the provision of sessional kindergarten services.