ABOUT US

The EASE HR Support Officer is a member of the Education Administration and Student Experience (EASE) programme, which is a change initiative in line with the UCL Strategic Plan 2022-27 aiming to work with each faculty to review and improve their EASE services.
By partnering with colleagues across UCL, the EASE Programme Team collaborates as cross functional teams and includes members from Strategic Change, Continuous Improvement, HR Business Partnering, Finance Business Partnering, and Information Services Division (ISD).

ABOUT YOU

As an Human Resources professional you have experience managing confidential and sensitive processes with a good understanding of (ideally UCL) HR policies and procedures. You’ve supported the delivery of projects within multi-disciplinary teams and managed multiple change initiatives. Additionally you’ve worked closely with (Faculty) HR Business Partners to manage and provide administration support within HR functions including creating HR related templates, standard operating procedures and circulares HR related communications.

You will also be able to demonstrate the following:

• Experience working unsupervised and taking responsibility for meeting targets
• experience or organising and servicing meetings
• An ability to understand, interpret and summarise complex information such as guidelines, procedures and rules

Please ensure to address the essential and desirable criteria (which can be found in the job description) in your CV and/or covering letter application

ABOUT THE ROLE

As an HR Officer, you will work independently using initiative to lead and manage assigned activities across a number of EASE projects, whilst working closely with Faculty HR Business Partners and in collaboration with key stakeholders within Departments, Faculties and across UCL.

Your HR administrative responsibilities will involve the following (but are not limited to):

• Collaborate with Faculty HR Business Partners to manage and provide support for HR processes such as organisational change
• Manage shared inboxes, providing responses, assigning or signposting where appropriate
• Implement filing systems for records and spreadsheets ensuring GDPR and high standards of record keeping
• Organise and manage meeting agendas and minute taking.

Please note, we operate hybrid working and this role will be based onsite 2-days per week in our London Kings Cross/St. Pancras office or the Bloomsbury campus.
This is a fixed-term role available until 31th July 2026. We encourage and welcome applications for internal UCL secondment opportunities.
Job Ref: B01-04968
Closing Date: 08-04-2025 – 23:59 (UK time)

As well as the exciting opportunities this role presents, we also offer some great benefits, some of which are below:

• 41 Days of holiday (27 days annual leave, 8 bank holidays and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insuranc