eBilling Assistant at Hogan Lovells

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

14 Mar, 26

Salary

0.0

Posted On

14 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

eBilling, Portal Management, Issue Resolution, Global Coordination, Accrual Reporting, Teamwork, Communication, Problem Solving, Attention to Detail, Adaptability, Initiative, Judgment, Client Interaction, Financial Reporting, Relationship Building, Time Management

Industry

Law Practice

Description

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here. Job Title eBilling Assistant Department Finance Office Location London Report To eBilling Manager Working Hours 35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further. Firm Description Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice. Department Description The London Finance function comprises approximately 70 staff. The primary departments are Billing, Business Control, Cash Office, Partners Matters, Salaries, Financial Analysis, Financial Systems and Reporting. The department is responsible for handling all financial matters in respect of the London Office and the co-ordination of financial affairs in the international offices. The eBilling team consists of two eBilling Analyst and one eBilling Administrator. Key Responsibilities / Accountabilities The role of the job holder is: eBill Generation and Upload - Creating and submitting electronic invoices through various client-specific eBilling platform. Portal Management - Maintaining and updating the eBilling portal to ensure accurate and timely submissions. Issue Resolution - Troubleshooting upload failures, addressing missing data, and resolving discrepancies flagged by alert systems or client feedback. Global Coordination - Liaising with finance staff, partners, personal assistants (PAs), and international finance teams to ensure smooth billing workflows. Accrual Reporting - Coordinating the submission of accrual information to meet client reporting requirements. Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services. All members of the firm participate in our Responsible Business program. Person Specification Qualifications and Training GCSE standard as minimum requirement. Sound level of eBilling experience with knowledge of Elite 3E. General Attributes Builds and maintains effective working relationships with colleagues, clients and others at work. Works effectively as part of a team. Enthusiastic, works well under pressure, adapts to change and is willing to improve. Demonstrates an interest and understanding of the area in which they are working, uses initiative and applies sound judgement and identifies opportunities for improvement in working practices. Agile Working Statement Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further. Equal Opportunities Employment Statement It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex , gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability. There's no substitute for lived experience. We value fresh perspectives; if you are looking for your next career move, we offer an exceptional platform from which to build skills for now and the future. Define your future and become part of an exceptional global team that is passionate about working on some of the world’s toughest legal challenges. We have a unique culture that is both ambitious and supportive. You will be stretched and encouraged to grow as a professional, while at the same time, thriving as part of an inclusive and collaborative team. The one constant is that we are always evolving, innovating, excelling, because that is what it takes to be the best. Hogan Lovells is a global law firm with offices in many jurisdictions and countries. Some of the information displayed may not be applicable to the region in which you are applying, your individual situation or the local legal framework. The system uses standard terminology that applies irrespective of whether you are/will be an employee, partner or self-employed.

Responsibilities

The eBilling Assistant is responsible for generating and uploading electronic invoices through various client-specific platforms and maintaining the eBilling portal for accurate submissions. The role also involves troubleshooting issues, coordinating with finance staff, and managing accrual reporting.